SITE ADMINISTRATOR

RJ METALS SDN BHD; Selangor; On-site; MYR 30,000 - 36,000; Full time

Job summary

RJ METALS SDN BHD in Selangor is seeking a Site Administrator to provide administrative support at the Banting project site, organizing documents, records, and correspondence and ensuring timely daily administrative activities.

The role requires SPM/ diploma or equivalent, strong Word/Excel skills, and the ability to work independently, coordinating with site personnel, subcontractors, and management while maintaining safety compliance.

Qualifications

• SPM / Diploma or equivalent qualification in Business Administration, Office Management, Construction Administration, or related field.
• Experience in site administration or construction administration preferred.
• Strong Word and Excel skills.
• Excellent organization and communication.
• Ability to work independently and multitask.
• Detail-oriented and accurate documentation.
• Able to communicate with site personnel, contractors, suppliers, and management.
• Willing to work at a construction site and follow safety requirements.

Responsibilities

• Manage daily administrative activities at the project site.
• Maintain and organize project documents, files, records, and correspondence.
• Prepare daily reports, attendance records, timesheets, and other site documentation.
• Record and monitor site personnel attendance, leave, and overtime.
• Assist with preparation and submission of purchase orders, delivery orders, invoices, claims, and supporting documents.
• Maintain records of materials, equipment, deliveries, and site supplies.
• Coordinate incoming and outgoing correspondence between the site, head office, subcontractors, suppliers, and clients.
• Assist the Site Manager and Project Manager with administrative tasks and documentation.
• Arrange meetings, prepare minutes, and follow up on required documentation or actions.
• Maintain proper filing systems for drawings, permits, reports, inspection records, and other project documents.
• Assist with onboarding and documentation of site workers and subcontractors.
• Support safety and compliance documentation, including toolbox meeting records, permits, and inspection forms.
• Handle confidential project and personnel information appropriately.
• Monitor office supplies and arrange replenishment when required.
• Perform other administrative duties assigned by the Site Manager or Project Manager.

Skills

Site administration

Document control

Data entry

Microsoft Office

Time management

Communication

Attention to detail

Independence

Education

SPM / Diploma or equivalent

Tools

Microsoft Office

Job description

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Position: Site Administrator
Department: Site Operations / Construction
Reports To: Site Manager / Project Manager
Location: Project Site (Banting - Sg.Kelambu)

Job Summary

The Site Administrator is responsible for providing administrative and clerical support at the construction/project site. The role ensures that site documentation, records, correspondence, personnel information, materials records, and daily administrative activities are properly organized and maintained.

Key Responsibilities

• Manage daily administrative activities at the project site.
• Maintain and organize project documents, files, records, and correspondence.
• Prepare daily reports, attendance records, timesheets, and other site documentation.
• Record and monitor site personnel attendance, leave, and overtime.
• Assist with preparation and submission of purchase orders, delivery orders, invoices, claims, and supporting documents.
• Maintain records of materials, equipment, deliveries, and site supplies.
• Coordinate incoming and outgoing correspondence between the site, head office, subcontractors, suppliers, and clients.
• Assist the Site Manager and Project Manager with administrative tasks and documentation.
• Arrange meetings, prepare minutes, and follow up on required documentation or actions.
• Maintain proper filing systems for drawings, permits, reports, inspection records, and other project documents.
• Assist with onboarding and documentation of site workers and subcontractors.
• Support safety and compliance documentation, including toolbox meeting records, permits, and inspection forms.
• Handle confidential project and personnel information appropriately.
• Monitor office supplies and arrange replenishment when required.
• Perform other administrative duties assigned by the Site Manager or Project Manager.

Requirements

• SPM / Diploma or equivalent qualification in Business Administration, Office Management, Construction Administration, or a related field.
• Previous experience in site administration, construction administration, or a similar role is preferred.
• Good knowledge of Microsoft Office, particularly Word and Excel.
• Good organizational, communication, and time-management skills.
• Able to work independently and manage multiple tasks.
• Good attention to detail and accuracy in documentation.
• Able to communicate effectively with site personnel, contractors, suppliers, and management.
• Willing to work at a construction/project site and follow site safety requirements.

Key Skills

• Site administration
• Document control and filing
• Data entry and record keeping
• Microsoft Office
• Report preparation
• Communication and coordination
• Time management
• Problem solving
• Confidentiality

Working Conditions

The position is primarily based at the project site and may require interaction with construction workers, subcontractors, suppliers, consultants, and project management personnel. The Site Administrator must comply with all company policies and site health, safety, and environmental requirements.