Site Admin

R&C Cergas Teguh Sdn Bhd; Kuala Lumpur; On-site; MYR 28,000 - 50,000; Full time

Job summary

R&C Cergas Teguh Sdn Bhd is seeking an organized Site Administration Assistant to support the construction site office and project team. You will manage daily administrative tasks, file project documents, and assist with site claims and billing.

Based on the construction site, you will coordinate with project staff, subcontractors, suppliers and head office, ensuring accurate records, timely reporting and smooth operations on site.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Construction Management, or related field.
• 1–2 years' site administration or construction administration experience.
• Proficient in Microsoft Excel and Word; strong documentation and filing skills.
• Able to communicate with site personnel, subcontractors, and head office.

Responsibilities

• Provide day-to-day administrative support for the construction site office and project team.
• Maintain and organize project documents, records, correspondence, and reports.
• Assist in managing site claims, supporting documents, and claim records.
• Assist in preparing and coordinating monthly site billing and expenses.
• Coordinate with Project Manager, Site Engineer, Site Supervisor, subcontractors, suppliers, and HQ.
• Assist HR/Admin with site personnel onboarding and arrangements.

Skills

Communication

Documentation

Time management

Team coordination

Education

Construction Admin degree

Tools

Microsoft Excel

Microsoft Word

Job description

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Provide day-to-day administrative support for the construction site office and project team.

Maintain and organize project documents, records, correspondence, reports, and other site-related documentation.

Assist in managing and compiling site claims, supporting documents, and claim-related records for submission and follow-up.

Assist in preparing and coordinating monthly site billing, including verification of supporting documents, invoices, and relevant site expenses.

Monitor and maintain records of site utilities and operational expenses, including electricity, water, internet, telephone, waste disposal, and other site-related services.

Coordinate with the Project Manager, Site Engineer, Site Supervisor, subcontractors, suppliers, and HQ on administrative and operational matters.

Assist with the preparation and submission of documents to consultants, clients, subcontractors, suppliers, authorities, and other relevant parties when required.

Maintain proper filing of drawings, inspection records, delivery orders, invoices, claims, permits, bills, payment documents, and other project documentation.

Monitor and record incoming and outgoing documents, correspondence, submissions, claims, and other project-related records.

Assist in coordinating site meetings, appointments, toolbox meetings, inspections, and other project-related activities.

Assist with monitoring site office supplies, stationery, equipment, utilities, and other administrative requirements.

Support the HR/Admin team in matters relating to site personnel, foreign workers, including onboarding, employee records, accommodation, transportation, and other site arrangements where applicable.

Perform other administrative and operational duties and ad-hoc tasks assigned by the Project Manager or management.

Job Requirement:

• * Diploma or Bachelor's Degree in Business Administration, Management, Construction Management, or a related field.
• * Preferably 1–2 years of experience in site administration, construction administration, or a similar role.
• * Experience in a construction or high-rise building project will be an added advantage.
• * Good knowledge of Microsoft Office, particularly Microsoft Excel and Word.
• * Good documentation, filing, and record-keeping skills.
• * Able to communicate and coordinate effectively with site personnel, subcontractors, suppliers, consultants, and head office.
• * Good organizational and time-management skills, with strong attention to detail.
• * Able to work independently and manage multiple administrative tasks in a fast-paced construction site environment.
• * Willing to be based at the construction site and work according to the project's working schedule.
• * Good command of English and Bahasa Malaysia, both written and spoken.
• * Able to work well as part of a team and maintain good working relationships with different levels of personnel.
• * Knowledge of construction site documentation and procedures will be an added advantage.