Company Secretary (Licensed)

VN TRADING SDN BHD; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

VN TRADING SDN BHD seeks a qualified and licensed Company Secretary to manage the full spectrum of corporate secretarial, statutory compliance and governance matters for the company and its related entities. A valid SSM practicing certificate and eligibility to act as named Company Secretary in Malaysia are required.

You will prepare annual returns, board papers, minutes and statutory submissions, maintain registers, and advise directors on governance.

Qualifications

• Qualified and licensed Company Secretary registered with SSM.
• Valid practicing certificate issued by SSM.
• Minimum 5 years of corporate secretarial experience.
• Strong knowledge of Companies Act 2016, SSM requirements and governance.
• Ability to prepare board papers, minutes and statutory submissions.
• Excellent English and Bahasa Malaysia communication.

Responsibilities

• Manage full spectrum of corporate secretarial duties for the company and related entities.
• Act as the named Company Secretary for the assigned companies.
• Ensure compliance with Companies Act 2016, SSM requirements, and the constitution.
• Prepare annual returns, statutory forms and other documents to SSM.
• Organize Board and shareholder meetings; prepare agendas, resolutions, minutes.
• Maintain statutory registers and corporate records.
• Advise directors on governance and statutory obligations.
• Handle changes involving directors, shareholders, and company particulars.
• Oversee incorporation, restructuring, or deregistration when required.

Skills

Company Secretary

Corporate governance

Regulatory compliance

English & Bahasa Malaysia

MS Office

Education

Bachelor's Degree in Corporate Administration, Law, Business Administration, Accounting

Tools

Microsoft Office

Secretarial software

Job description

We are seeking a qualified and licensed Company Secretary to manage the full spectrum of corporate secretarial, statutory compliance and corporate governance matters for the company and its related entities. The successful candidate must hold a valid practicing certificate issued by the Companies Commission of Malaysia (SSM) and be legally eligible to act as a named Company Secretary in Malaysia. The final designation will be determined based on the candidate's experience, qualifications and ability to independently manage the company secretarial function.

Key responsibilities:

Manage the full spectrum of corporate secretarial duties for the company and its related entities.

Act as the named Company Secretary for the assigned companies.

Ensure compliance with the Companies Act 2016, SSM requirements, the company's Constitution and other applicable regulations.

Prepare and submit annual returns, statutory forms and other required documents to SSM within the stipulated deadlines.

Organize and coordinate Board of Directors, shareholders and committee meetings.

Prepare meeting agendas, board papers, written resolutions and minutes of meetings.

Maintain and update statutory registers, minute books, company records and corporate documents.

Advise directors and management on corporate governance, statutory obligations and company secretarial matters.

Manage changes involving directors, shareholders, share capital, registered office, company particulars and other corporate information.

Handle the incorporation, restructuring, closure or deregistration of companies when required.

Responsibilities:

Must be a qualified and licensed Company Secretary registered with the Companies Commission of Malaysia (SSM).

Must possess a valid practicing certificate issued by SSM and be legally eligible to act as a named Company Secretary in Malaysia.

Bachelor's Degree in Corporate Administration, Law, Business Administration, Accounting or a related discipline.

Minimum 5 years of relevant corporate secretarial experience, preferably managing multiple companies or entities.

Strong knowledge of the Companies Act 2016, SSM requirements and corporate governance practices.

Able to independently prepare board papers, written resolutions, meeting minutes and statutory submissions.

Strong organizational skills with the ability to manage multiple priorities and statutory deadlines.

Good written and verbal communication skills in English and Bahasa Malaysia.

Proficient in Microsoft Office and relevant company secretarial software.

Meticulous, responsible and able to maintain strict confidentiality.

Supermarkets, Grocery & Petrol Retailing 51-100 employees

NSK Grocer (KL) Sdn Bhd (“NSK Grocer”) (Registration No. 202101003378 (1403676A) is jointly owned by Versatile Creative Berhad and NSK Trading Sdn Bhd.

The holding Company, Versatile Creative Berhad (“VCB”) is a public listed company on the Main Board of the Malaysia n Stock Exchange. The businesses of VCB are very diverse and each and every of this business are the leader in its industries itself.

In addition, NSK Trading Sdn Bhd as the join owner of NSK Grocer is one of the biggest retailers in Malaysia offers variety of groceries and household goods.

NSK Grocer is a trading, wholesale and retail grocery business with a greater focus on premium products. We offer both food and non-food product. Our food line including fresh groceries, commodities, beverage, and diary products.

On the top of that, NSK Grocer will explore for digital transformation by online store to stay competitive and relevant to serve the consumers.

Why Join us

We aim to be the leading wholesale and retail company by providing high quality ranges of products. We are currently looking for committed and qualified candidate to join our dynamics teams. We have a creative and innovative corporate culture that help our employees thrive and we provide opportunities for career advancement within the company.

NSK Grocer (KL) Sdn Bhd (“NSK Grocer”) (Registration No. 202101003378 (1403676A) is jointly owned by Versatile Creative Berhad and NSK Trading Sdn Bhd.

The holding Company, Versatile Creative Berhad (“VCB”) is a public listed company on the Main Board of the Malaysia n Stock Exchange. The businesses of VCB are very diverse and each and every of this business are the leader in its industries itself.

In addition, NSK Trading Sdn Bhd as the join owner of NSK Grocer is one of the biggest retailers in Malaysia offers variety of groceries and household goods.

NSK Grocer is a trading, wholesale and retail grocery business with a greater focus on premium products. We offer both food and non-food product. Our food line including fresh groceries, commodities, beverage, and diary products.

On the top of that, NSK Grocer will explore for digital transformation by online store to stay competitive and relevant to serve the consumers.

Why Join us

We aim to be the leading wholesale and retail company by providing high quality ranges of products. We are currently looking for committed and qualified candidate to join our dynamics teams. We have a creative and innovative corporate culture that help our employees thrive and we provide opportunities for career advancement within the company.