Administration Executive

VN TRADING SDN BHD; Kuala Lumpur; On-site; MYR 29,000 - 42,000; Full time

Job summary

NSK Grocer (KL) Sdn Bhd is seeking an Administration Executive to manage business licences, maintenance coordination, office facilities, pest control, administrative purchasing, and vehicle records across branches, ensuring compliance and timely documentation.

You will collaborate with government authorities, service providers, contractors, and branch teams; maintain trackers; monitor renewals, maintenance tickets, and service agreements with strict deadlines.

Qualifications

• Minimum Diploma in Business Administration, Office Management, Facilities Management, or a related field.
• 1–3 years of relevant experience in administration, licensing, facilities maintenance, property management, or related function.
• Proficient in Microsoft Office, particularly Excel.
• Good record-keeping, coordination, and follow-up skills.
• Detail-oriented with ability to monitor multiple deadlines, expiry dates, and outstanding matters.

Responsibilities

• Monitor and follow up on new applications, renewals, and outstanding licensing matters.
• Maintain an updated licence tracker and ensure renewals are completed before expiry dates.
• Coordinate with government authorities, councils, and external parties on licensing matters.
• Review licences for new and existing branches.
• Receive, review, assign, and monitor maintenance requests from offices and branches; create maintenance tickets and coordinate repairs.
• Coordinate pest control arrangements for offices, branches, and new openings.
• Monitor expiry and renewal dates of service agreements and administrative contracts.
• Monitor company vehicle road tax and insurance expiry dates.

Skills

Microsoft Excel

Microsoft Office

Record-keeping

Coordination

Communication

Education

Diploma in Business Administration

Diploma in Office Management

Diploma in Facilities Management

Job description

We are looking for a responsible and well-organized Administration Executive to manage business licensing, maintenance coordination, office facilities, pest control services, administrative purchasing, and company vehicle-related records. The successful candidate will work closely with branch teams, service providers, contractors, and relevant government authorities to ensure licenses, maintenance requests, service agreements, and administrative records are properly monitored and completed within the required timelines.

Key responsibilities

Monitor and follow up on new applications, renewals, and outstanding matters relating to business and retail licences

Maintain an updated licence tracker and ensure renewals are completed before the expiry dates

Review and identify licensing requirements for new and existing branches

Coordinate with relevant government authorities, local councils, and external parties on licensing matters

Monitor certificates and licences relating to fire extinguishers, weighing machines, signboards, and other regulatory requirements

Receive, review, assign, and monitor maintenance requests from offices and branches

Create maintenance tickets and coordinate the required repair or servicing work

Coordinate pest control arrangements for offices, branches, and new branch openings

Monitor the expiry and renewal dates of service agreements and administrative contracts

Monitor the expiry dates of company vehicle road tax and insurance

About you

Minimum Diploma in Business Administration, Office Management, Facilities Management, or a related field

At least 1–3 years of relevant experience in administration, licensing, facilities maintenance, property management, or a related function

Proficient in Microsoft Office, particularly Microsoft Excel

Good record-keeping, coordination, and follow-up skills

Detail-oriented and able to monitor multiple deadlines, expiry dates, and outstanding matters

Able to communicate effectively with internal departments, branch teams, contractors, vendors, and government authorities

Able to work independently and travel to branches or government offices when required

NSK Grocer (KL) Sdn Bhd (“NSK Grocer”) (Registration No. 202101003378 (1403676A) is jointly owned by Versatile Creative Berhad and NSK Trading Sdn Bhd.

The holding Company, Versatile Creative Berhad (“VCB”) is a public listed company on the Main Board of the Malaysia n Stock Exchange. The businesses of VCB are very diverse and each and every of this business are the leader in its industries itself.

In addition, NSK Trading Sdn Bhd as the join owner of NSK Grocer is one of the biggest retailers in Malaysia offers variety of groceries and household goods.

NSK Grocer is a trading, wholesale and retail grocery business with a greater focus on premium products. We offer both food and non-food product. Our food line including fresh groceries, commodities, beverage, and diary products.

On the top of that, NSK Grocer will explore for digital transformation by online store to stay competitive and relevant to serve the consumers.

Why Join us

We aim to be the leading wholesale and retail company by providing high quality ranges of products. We are currently looking for committed and qualified candidate to join our dynamics teams. We have a creative and innovative corporate culture that help our employees thrive and we provide opportunities for career advancement within the company.

NSK Grocer (KL) Sdn Bhd (“NSK Grocer”) (Registration No. 202101003378 (1403676A) is jointly owned by Versatile Creative Berhad and NSK Trading Sdn Bhd.

The holding Company, Versatile Creative Berhad (“VCB”) is a public listed company on the Main Board of the Malaysia n Stock Exchange. The businesses of VCB are very diverse and each and every of this business are the leader in its industries itself.

In addition, NSK Trading Sdn Bhd as the join owner of NSK Grocer is one of the biggest retailers in Malaysia offers variety of groceries and household goods.

NSK Grocer is a trading, wholesale and retail grocery business with a greater focus on premium products. We offer both food and non-food product. Our food line including fresh groceries, commodities, beverage, and diary products.

On the top of that, NSK Grocer will explore for digital transformation by online store to stay competitive and relevant to serve the consumers.

Why Join us

We aim to be the leading wholesale and retail company by providing high quality ranges of products. We are currently looking for committed and qualified candidate to join our dynamics teams. We have a creative and innovative corporate culture that help our employees thrive and we provide opportunities for career advancement within the company.

What can I earn as an Administration Executive