Company Secretary Assistant

NKS MANAGEMENT SERVICES SDN. BHD.; Ipoh; On-site; MYR 28,000 - 42,000; Full time

Job summary

NKS Management Services SDN. BHD. in Ipoh, Perak is seeking a Company Secretary Assistant to provide essential secretarial support, ensuring governance and regulatory compliance.

You will assist with board minutes, resolutions, and corporate records, and help coordinate meetings and statutory filings with authorities. Requirements include a Diploma or degree in Accountancy, Business Administration, or Law; knowledge of the Companies Act 2016 and corporate governance basics; proficiency in MS

Qualifications

• Diploma or degree in Accountancy, Business Administration or Law.
• Knowledge of Malaysian Companies Act 2016 and corporate governance basics.
• Proficiency in MS Office and strong organizational skills.
• Fluent in English, Bahasa Malaysia, Mandarin and Cantonese is valued.

Responsibilities

• Assist with preparation and maintenance of board minutes, resolutions and records.
• Support coordination of board and general meetings.
• Ensure compliance with statutory requirements and deadlines.
• Prepare corporate documents including memoranda, articles and share registers.
• Assist with annual reports and financial statements documentation.

Education

Diploma or degree in Accountancy/Business Administration/Law

Tools

MS Word

MS Excel

PowerPoint

Job description

About the role
We are seeking a Company Secretary Assistant to join our Secretarial firm, NKS Management Services Sdn. Bhd. in Ipoh, Perak. This is a full-time position that plays a vital supporting role within our organisation. As Company Secretary Assistant, you will provide essential administrative and compliance support to the Company Secretary, ensuring the smooth operation of company governance, statutory compliance, and corporate secretarial functions. This role is fundamental to maintaining the company's legal and regulatory standing, and you will work closely with senior management to ensure all corporate obligations are met efficiently and effectively.

What you'll be doing

• Assisting with the preparation and maintenance of board minutes, resolutions, and corporate records
• Supporting the coordination and scheduling of board meetings and general meetings
• Ensuring compliance with statutory requirements and regulatory obligations, including filing deadlines with relevant authorities
• Preparing and maintaining corporate documentation, including memorandum and articles of association, share registers, and board papers
• Assisting with the preparation of annual reports and financial statements documentation
• Managing company correspondence and communication with shareholders, regulatory bodies, and external stakeholders
• Supporting the maintenance of company statutory records and ensuring they are readily accessible
• Assisting with company secretarial tasks related to corporate governance and compliance matters
• Providing administrative support to the Company Secretary and other members of the management team
• Liaising with external parties such as auditors, legal advisors, and regulatory authorities as required

What we're looking for

• Diploma or degree qualification in Accountancy, Business Administration, Law, or related field
• Knowledge of Malaysian Companies Act 2016 and other relevant company law regulations
• Strong understanding of corporate governance and compliance requirements
• Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint
• Excellent organisational and time management skills with the ability to manage multiple priorities
• Strong written and verbal communication skills in English, Bahasa Malaysia, Mandarin and Cantonese.
• Attention to detail and accuracy in record-keeping and documentation
• Professional demeanour and the ability to maintain confidentiality of sensitive corporate information
• Previous experience in a company secretarial role or accounting environment is advantageous
• Familiarity with company secretarial software systems is desirable but not essential

What we offer

At NKS Management Services SDN. BHD., we are committed to creating a supportive and professional work environment. We offer competitive remuneration packages commensurate with experience and qualifications. Our workplace culture emphasises teamwork, professional development, and continuous learning. We provide opportunities for career progression within the accounting and company secretarial field, and we support employees in developing their skills and expertise. We foster a collaborative environment where your contributions are valued and recognised.

We encourage applications from all eligible candidates and welcome the opportunity to discuss how this role can accommodate your individual needs and circumstances.

About us

NKS Management Services SDN. BHD. is a professional secretarial management services firm based in Ipoh, Perak. We specialise in providing comprehensive accounting, secretarial, and management services to businesses across various sectors. Our team is dedicated to delivering high-quality, reliable services that support our clients' growth and compliance objectives. We pride ourselves on our expertise, professionalism, and commitment to maintaining the highest standards of corporate governance and regulatory compliance. With a focus on building long-term relationships with our clients, we are committed to providing practical solutions and strategic support for business success.