ASSISTANT COMPANY SECRETARY

INTERESOURCES SECRETARIAL SERVICES SDN. BHD.; Penang; On-site; MYR 47,000 - 73,000; Full time

Job summary

INTERESOURCES SECRETARIAL SERVICES SDN. BHD. is seeking an Assistant Company Secretary to join in Penang Island, Penang.

This full-time role offers exposure to company secretarial and accounting administration, supporting compliance and governance. You will assist in maintaining statutory records, coordinating board meetings, filing statutory returns, and ensuring timely regulatory filings. The ideal candidate has at least 1 year of experience and ICSA CGI qualification (or pursuing CGQP), with

Qualifications

• Proficiency with Microsoft Office applications, especially Excel and Word.
• Excellent written and verbal communication in Mandarin, English and Malay.
• 1 year of relevant corporate secretarial experience preferred.
• Knowledge of Malaysian Companies Act 2016 and regulatory compliance.

Responsibilities

• Assist in preparing and maintaining statutory records (board minutes, shareholder meeting docs, registers).
• Coordinate and schedule board meetings, AGMs, and other corporate events.
• Prepare and file statutory returns and compliance docs with authorities.
• Maintain comprehensive secretarial documentation and accessible records.
• Provide administrative support to the Company Secretary and senior management.
• Monitor regulatory deadlines to ensure timely filings.
• Assist in managing company policies and governance frameworks.
• Respond to routine enquiries regarding secretarial matters.
• Support preparation of board papers and corporate communications.
• Stay updated on changes in company law and governance best practices.

Skills

Microsoft Office

Excel

Word

Communication skills

Languages: Mandarin/English/Malay

Education

ICSA CGI qualification

CGQP finalist

Currently pursuing CGQP (ICSA)

Job description

About the role

We are seeking an Assistant Company Secretary to join INTERESOURCES SECRETARIAL SERVICES SDN. BHD. in Penang Island, Penang. This is a full-time position offering a valuable opportunity to develop your career in company secretarial and accounting administration. As Assistant Company Secretary, you will provide essential support to the company secretarial function, ensuring compliance with regulatory requirements and maintaining accurate corporate records. This role is critical to our operations, as you will help ensure that our clients and the organization maintain the highest standards of corporate governance.

Key responsibilities

Assist in preparing and maintaining statutory records, including board minutes, shareholder meeting documentation and corporate registers

Support the coordination and scheduling of board meetings, annual general meetings and other corporate events

Prepare and file statutory returns and compliance documents with the relevant regulatory authorities

Maintain comprehensive company secretarial documentation and ensure all records are organized and accessible

Provide administrative support to the Company Secretary and senior management team

Monitor and track regulatory deadlines to ensure timely submission of required filings and documents

Assist in managing company policies, procedures and corporate governance frameworks

Respond to routine enquiries from stakeholders regarding company secretarial matters

Support the preparation of board papers and corporate communications

Maintain awareness of changes in company law, regulations and best practices in corporate governance

What we’re looking for

Minimum of 1 year of relevant working experience in corporate secretarial practice

CGI (ICSA) qualification, CGQP (ICSA) finalist, currently pursuing CGQP (ICSA)

Knowledge of Malaysian company law, including the Companies Act 2016, and familiarity with regulatory compliance requirements

Proficiency in using Microsoft Office applications, particularly Excel and Word

Liaise with clients, auditors, lawyers, advisers and relevant authorities in respect of any corporate matters or actions undertaken

Excellent written and verbal communication skills in Mandarin, English and Malay

Attention to detail and accuracy in record-keeping and document preparation

Highly organized and detail-oriented, with the proven ability to work independently, manage pressure, and meet tight deadlines

Experience in a company secretarial, accounting or legal environment is preferred

Knowledge of secretarial and corporate governance services relating to PLC’s ensuring compliance with the Companies Act 2016, Bursa Malaysia Listing Requirements, Securities Commission requirements will be an advantage

What we offer

At INTERESOURCES SECRETARIAL SERVICES SDN. BHD., we are committed to supporting the professional development and wellbeing of our team members. We provide a collaborative working environment where your contributions are valued and your career progression is supported. We offer opportunities for continuous learning and development within the dynamic field of company secretarial services, allowing you to build expertise in corporate governance and regulatory compliance. Our team culture emphasizes professionalism, attention to detail and mutual support, creating an environment where you can thrive.

About us

INTERESOURCES SECRETARIAL SERVICES SDN. BHD. is a professional secretarial services firm dedicated to providing comprehensive company secretarial and administrative solutions. With expertise in corporate governance, regulatory compliance and corporate administration, we serve as trusted advisors to our clients in maintaining the highest standards of corporate governance. Our team is committed to delivering quality services that support businesses in meeting their statutory obligations and maintaining effective corporate structures.