Company Secretary & Finance

IDS Medical Systems (idsMED); Selangor; Vor Ort; MYR 60.000 - 100.000; Vollzeit

Zusammenfassung

IDS Medical Systems (idsMED) seeks an Assistant Company Secretary to support the Company Secretary and leadership in governance, compliance and administration across Southeast Asia. You will help maintain corporate records, manage statutory filings, and coordinate governance-related activities with internal and external stakeholders.

The role involves assisting with KYC, due diligence, insurance administration, and regulatory submissions, while ensuring accuracy and timely delivery across

Qualifikationen

• Degree or diploma in Corporate Administration, Corporate Governance, Company Secretarial Practice, Law, Business Administration, Accounting or related discipline.
• Professional qualifications such as CGI/ICSA or MAICSA are advantageous.
• Familiarity with corporate secretarial practices and regulatory compliance requirements.

Aufgaben

• Maintain statutory records and corporate information for the group across jurisdictions.
• Coordinate filing of routine corporate documents and statutory filings.
• Liaise with management, auditors, legal advisers and regulators on governance matters.
• Support KYC and due diligence with banks, insurers and counterparties.
• Coordinate renewal of business insurance and related policies.
• Track compliance deadlines and annual filings for regulatory submissions.
• Assist with governance documentation, board/committee meeting logistics and circulation of materials.
• Assist with incorporation, licensing, restructuring and dissolution matters.

Kenntnisse

Corporate governance

Company secretarial

KYC & regulatory filings

Stakeholder liaison

Organizational skills

English communication

MS Office

Ausbildung

Degree or diploma in Corporate Administration/ related

Professional qualification CGI/ICSA/MAICSA

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Jobbeschreibung

We are seeking a proactive and detail-oriented Assistant Company Secretary to support the Company Secretary and management team in corporate governance, compliance, company secretarial and administrative matters across a regional group of companies operating in Southeast Asia. The successful candidate will assist in maintaining corporate records, coordinating statutory and governance-related matters, liaising with internal and external stakeholders, and supporting regulatory, KYC, insurance and compliance-related activities. The role will have a dotted-line reporting relationship with the Group Company Secretary. The Assistant Company Secretary will support the Company Secretary in the discharge of the Company's corporate secretarial, governance, compliance and administrative functions, including:

• Activities & responsibilities supporting each area
• Maintaining and updating statutory records, corporate registers, corporate information and other corporate records for the Company, the subsidiaries and associated entities within the Group.
• Coordinating the execution, filing and submission of routine corporate documentation and statutory filings across multiple jurisdictions.
• Liaising with management, auditors, legal advisers, registered agents, corporate service providers and regulatory authorities on corporate secretarial and compliance matters.
• Supporting KYC and due diligence exercises with banks, financial institutions, insurers and other counterparties, including the collection and maintenance of corporate and beneficial ownership documentation.
• Coordinating the renewal and administration of all Business insurance policies, D&O insurance, corporate insurance policies and related documentation.
• Monitoring compliance deadlines and maintaining records relating to annual filings, regulatory submissions, licenses, economic substance reporting, beneficial ownership reporting and other statutory requirements.
• Assisting with the maintenance and updating of corporate structure charts, authorized signatory records and governance-related documentation.
• Coordinating with local subsidiaries, invested companies and internal stakeholders to obtain and verify information required for governance, regulatory, KYC, insurance and other compliance purposes.
• Maintaining organized corporate records and ensuring proper document management and retention practices.
• Providing administrative and project support to the Company Secretary and management team, including assisting with the administrative and logistical coordination of board and committee meetings, and the collection and circulation of related documentation as required.
• Assisting with incorporation, registration, licensing, restructuring and dissolution matters across relevant jurisdictions.
• Co-ordinating with external legal counsel on corporate and transactional matters, including the execution of key corporate documents and resolutions on a timely basis.
• Coordinating the notarization, legalization and authentication of corporate documents and records.
• Undertaking such other duties and responsibilities as may be assigned by the Company Secretary or management from time to time.
• Coordinating with external legal counsel on corporate and transactional matters, including the execution of key corporate documents and resolutions.

Requirements

• Degree, diploma or professional qualification in Corporate Administration, Corporate Governance, Company Secretarial Practice, Law, Business Administration, Accounting or related discipline.
• Relevant experience in company secretarial, corporate administration, governance, compliance or a related field.
• Candidates pursuing or holding professional qualifications such as CGI/ICSA, MAICSA or equivalent will have an advantage.
• Familiarity with corporate secretarial practices and regulatory compliance requirements.
• Experience in handling KYC, bank documentation, insurance administration or regulatory filings would be an advantage.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Meticulous attention to detail and a high level of accuracy.
• Good interpersonal and communication skills with the ability to liaise effectively with stakeholders across different jurisdictions.
• Proficient in Microsoft Office applications, particularly Word, Excel and PowerPoint.
• Good command of written and spoken English.