Company Secretary

HR Pro Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 100,000; Full time

Job summary

HR Pro Sdn Bhd in Kuala Lumpur seeks a diligent Company Secretary to ensure statutory and regulatory compliance, maintain company records, and coordinate Board and shareholder meetings. The role requires 1–3 years of company secretarial experience and professional qualifications.

You will liaise with regulators, auditors, and legal advisors, providing governance guidance and ensuring confidentiality of information. This position offers on-site work in Malaysia.

Qualifications

• Min degree in law, accounting, business or related field.
• Member of MAICSA/MIA/MICPA/Malaysian Bar or hold valid SSM Practising Certificate.
• Malaysian citizen / PR, ordinarily resident in Malaysia.
• 1–3 years company secretarial experience.

Responsibilities

• Ensure the Company’s compliance with statutory, regulatory, and corporate governance requirements.
• Maintain and update statutory records, registers, and company secretarial documentation accurately.
• Organise, coordinate, and support Board and shareholders meetings.
• Prepare and circulate notices, agendas, papers, and minutes within timelines.
• Ensure timely submission of statutory filings to authorities.
• Liaise with regulatory bodies, auditors, legal advisors, and external stakeholders.
• Provide professional guidance on governance matters to Management.
• Custody, control, and administration of company records and documents.
• Uphold confidentiality and integrity of company information.
• Provide administrative support related to company secretarial functions.

Skills

Company secretarial experience

Education

Degree in Law/Accounting/Business

MAICSA/MIA/MICPA/Bar or SSM Practising Certificate

Job description

Ensure the Company’s compliance with all applicable statutory, regulatory, and corporate governance requirements.

Maintain and update all statutory records, registers, and company secretarial documentation accurately and in a timely manner.

Organise, coordinate, and support meetings of the Board of Directors and shareholders.

Prepare and circulate meeting notices, agendas, board papers, and minutes within stipulated timelines.

Ensure timely and accurate submission of statutory filings and relevant documents to the appropriate authorities.

Liaise and coordinate with regulatory bodies, auditors, legal advisors, and other external stakeholders.

Provide professional advice and guidance to Management on corporate governance and compliance matters.

Ensure proper custody, control, and administration of all company records and documents.

Uphold strict confidentiality and integrity in handling company information.

Provide administrative and operational support in relation to company secretarial functions.

Undertake any other duties and responsibilities as may be assigned by Management from time to time

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REQUIREMENTS

• Min Degree in Law, Accounting, Business or related
• Member of MAICSA/MIA/MICPA/Malaysian Bar or hold valid SSM Practising Certificate
• Malaysian citizen / PR, ordinarily resident in Malaysia
• 1–3 years company secretarial experience