Company Secretary | MAICSA (Mandarin Speaker)

Eternity Recruitment; Kuala Lumpur; On-site; MYR 89,000 - 156,000; Full time

Job summary

Our client, a Malaysian professional services and business consulting group, is seeking an experienced Company Secretary to manage corporate secretarial matters, ensure statutory compliance, and support Directors and shareholders. The role includes board/GM meeting support and mentoring junior staff.

The ideal candidate holds a Diploma or Degree in a related field, with relevant company secretarial experience and strong knowledge of statutory requirements.

Qualifications

• Diploma or Degree in Corporate Administration, Company Secretarial, Business Administration, Law, Accounting, or a related discipline.
• Relevant experience in company secretarial services or corporate compliance.
• Good knowledge of the Companies Act, SSM requirements, statutory compliance, and corporate governance.
• Experience in preparing statutory filings, corporate resolutions, meeting minutes, and other corporate documents.
• Familiarity with Board meetings, AGMs, EGMs, and company cessation procedures.
• Strong communication and interpersonal skills.
• Excellent organisational skills and ability to manage multiple deadlines.
• A Practising Certificate is an advantage.

Responsibilities

• Review and ensure the accuracy, completeness, and proper organisation of company secretarial documents prepared by the team.
• Liaise with clients, Directors, SSM officers, government authorities, and external parties on corporate secretarial matters.
• Monitor statutory deadlines and ensure timely submission of annual returns and other statutory filings to SSM.
• Prepare and maintain corporate documents, statutory registers, resolutions, minutes, correspondence, and company records.
• Draft Directors' and Shareholders' Resolutions relating to paid-up capital increases, banking facilities, property transactions, and other corporate matters.
• Coordinate and attend Board of Directors (BOD) meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs).
• Advise and assist clients on company cessation matters, including strike-off applications and winding-up procedures.
• Prepare quotations and service proposals for company secretarial engagements.
• Provide guidance, coaching, and knowledge sharing to junior team members on relevant company secretarial matters.
• Keep abreast of changes to the Companies Act 2016, SSM requirements, statutory regulations, and corporate governance practices.
• Perform other related company secretarial and administrative duties as assigned.

Skills

Communication skills

Interpersonal skills

Organisational skills

Attention to detail

Education

Diploma/Degree in related discipline

Job description

Company Secretary | MAICSA (Mandarin Speaker)

Our client is a Malaysian professional services and business consulting group established in 1996. Initially specialising in company secretarial services, the group has expanded into a multidisciplinary practice offering accounting, taxation, bookkeeping, corporate consulting, and other business support services.

Job Summary

We are seeking an experienced and detail-oriented Company Secretary to manage corporate secretarial matters, ensure statutory compliance, maintain corporate records, and provide professional support to clients, Directors, and shareholders. The successful candidate will also support Board and shareholders' meetings while providing guidance to junior team members.

Key Responsibilities

Review and ensure the accuracy, completeness, and proper organisation of company secretarial documents prepared by the team.

Liaise with clients, Directors, SSM officers, government authorities, and external parties on corporate secretarial matters.

Monitor statutory deadlines and ensure timely submission of annual returns and other statutory filings to SSM.

Prepare and maintain corporate documents, statutory registers, resolutions, minutes, correspondence, and company records.

Draft Directors' and Shareholders' Resolutions relating to paid-up capital increases, banking facilities, property transactions, and other corporate matters.

Coordinate and attend Board of Directors (BOD) meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs).

Advise and assist clients on company cessation matters, including strike-off applications and winding-up procedures.

Prepare quotations and service proposals for company secretarial engagements.

Provide guidance, coaching, and knowledge sharing to junior team members on relevant company secretarial matters.

Keep abreast of changes to the Companies Act 2016, SSM requirements, statutory regulations, and corporate governance practices.

Perform other related company secretarial and administrative duties as assigned.

Job Requirements

Diploma or Degree in Corporate Administration, Company Secretarial, Business Administration, Law, Accounting, or a related discipline.

Relevant experience in company secretarial services or corporate compliance.

Good knowledge of the Companies Act, SSM requirements, statutory compliance, and corporate governance.

Experience in preparing statutory filings, corporate resolutions, meeting minutes, and other corporate documents.

Familiarity with Board meetings, AGMs, EGMs, and company cessation procedures.

Strong communication and interpersonal skills, with the ability to liaise professionally with clients, Directors, and external parties.

Excellent organisational skills, attention to detail, and the ability to manage multiple deadlines.

A valid Practising Certificate is an advantage.

Candidates without a Practising Certificate but with strong and relevant company secretarial experience are encouraged to apply.

Why Join Us?

Gain exposure to a diverse portfolio of corporate clients

Develop expertise in company secretarial services and corporate compliance

Work in a professional services environment with opportunities to share knowledge and develop leadership skills