COMPANY SECRETARIAL ASSISTANT (FULL TIME)

Directional Management Services Sdn Bhd; Kajang; On-site; MYR 36,000 - 54,000; Full time

Job summary

Directional Management Services Sdn Bhd is seeking a Company Secretarial Assistant (full time) to support secretarial and corporate administration tasks. The role involves preparing resolutions, handling statutory filings, maintaining records, and ensuring compliance with standard SOPs.

Fresh graduates in Corporate Administration are encouraged to apply and will receive on-the-job training. The position emphasizes attention to detail, ability to manage multiple deadlines, and strong English

Qualifications

• Diploma or Degree in Corporate Administration or related field.
• Fresh graduates are strongly encouraged to apply.
• Willing to learn company secretarial and compliance-related work.
• Strong attention to detail is essential.
• Ability to manage multiple tasks and deadlines.
• Good organisation skills and routine following.
• Basic Microsoft Office skills.
• Good written and spoken English.

Responsibilities

• Assist in preparation of directors’ and shareholders’ resolutions.
• Handle statutory forms and corporate filings under Companies Act 2016.
• Maintain statutory records and registers.
• Support submission of documents to authorities.
• Prepare and organise corporate documentation for audit and compliance.
• Perform document checking for accuracy before submission.
• Maintain filing systems (digital and physical).
• Assist with general secretarial and administrative work as required.

Skills

Attention to detail

Time management

MS Office

English communication

Education

Diploma or Degree in Corporate Administration

Tools

Microsoft Office

Job description

COMPANY SECRETARIAL ASSISTANT (FULL TIME)

A Diploma or Degree holders in Corporate Administration is particularly suitable for this position, as the course provides relevant knowledge for corporate secretarial and company administration work.

Fresh graduates in Corporate Administration are preferred and encouraged to apply.

Key Responsibilities:

Assist in the preparation of directors’ and shareholders’ resolutions

Handle statutory forms and corporate filings in compliance with the Companies Act 2016

Assist in maintaining statutory records and registers

Support submission of documents to relevant authorities

Prepare and organise corporate documentation for audit and compliance purposes

Perform document checking to ensure accuracy before submission

Maintain proper filing systems (digital and physical)

Assist in XBRL / data entry submissions where required

Follow internal SOPs and checklist procedures before submission for review

Assist with general company secretarial and administrative work as required.

Requirements:

Diploma or Degree in Corporate Administration or related field.

Fresh graduates are strongly encouraged to apply.

With or without company secretarial experience.

Strong attention to detail is essential

Ability to manage multiple tasks deadlines

Comfortable working with documents, names, numbers, and formal wording

Able to follow instruction and structured SOPs carefully without making assumptions

Willing to learn company secretarial and compliance-related work

Responsible and disciplined in meeting deadlines

Good organisation skills.

Basic Microsoft Office skills

Good written and spoken English.

On-the-job training in company secretarial work

Exposure to corporate compliance and statutory filings

Practical experience in handling statutory records and corporate documentations.

Annual salary review based on performance

Annual bonus subject to company and individual performance

Performance assessment based on accuracy, discipline, responsibilities and work quality

Opportunity to progress to Senior Secretarial Assistant / Assistant Company Secretary

3 months probation, extendable up to 6 months where necessary.

Evaluation based on accuracy, discipline, work quality and ability to follow SOPs

Confirmation is based on overall performance and suitability for the role

Why Join Us?

This is an opportunity to build a career in company secretarial and corporate compliance work with practical on-the-job training and exposure to statutory and corporate matters.

If you are a fresh graduate who is detail-oriented, responsible and keen to learn, we welcome you to apply.