Assistant, Secretarial

Private Advertiser; Kuala Lumpur; On-site; MYR 38,000 - 70,000; Full time

Job summary

Private Advertiser is seeking a motivated candidate to join its Company Secretarial team in Kuala Lumpur, Malaysia. The role offers hands-on exposure to statutory compliance, corporate records, resolutions, meeting coordination and SSM filings while developing towards senior secretarial responsibilities.

You will work with experienced Company Secretaries and Secretarial Managers, gaining insight into governance, compliance and corporate records in a structured, supportive environment that

Qualifications

• Diploma or equivalent in corporate administration/secretarial studies.
• Professional qualification such as ICSA/CGQP would be an added advantage.
• Approximately 3 years of relevant company secretarial experience.
• Familiar with SSM filing requirements and procedures.
• Working knowledge of the Companies Act 2016.
• Good written and spoken English.
• Strong attention to detail and organisational skills.
• Ability to manage multiple deadlines effectively.

Responsibilities

• Assist Secretarial Managers in day-to-day company secretarial functions.
• Prepare and coordinate standard resolutions and documentation.
• Monitor and track circular resolutions for signing.
• Maintain statutory registers and corporate records.
• Assist in the submission of statutory filings and online documentation.
• Compile board and meeting papers.
• Coordinate meeting logistics and meeting room arrangements.
• Support Common Seal execution processes and documentation.
• Perform administrative duties including filing, document management and record maintenance.

Education

Diploma in Corporate Administration, Corporate Secretarial Studies or related discipline

ICSA/CGQP qualification (advantage)

English communication

Attention to detail

Organisational skills

Multitasking ability

Job description

Are you looking to build a long-term career in Company Secretarial and Corporate Governance?

This opportunity is ideal for candidates who already have exposure to company secretarial operations and want to develop their skills further under the guidance of experienced Company Secretaries and Secretarial Managers.

You will join an established Secretarial team and gain hands-on exposure to statutory compliance, corporate records management, resolutions, meeting coordination, and SSM filings while developing towards more executive-level responsibilities.

Why Join Us?

• Exposure to a broad range of corporate secretarial activities
• Learn directly from experienced Company Secretaries and Secretarial Managers
• Opportunity to develop executive-level company secretarial capabilities
• Stable and structured corporate environment
• Supportive team culture with strong emphasis on knowledge sharing
• Professional exposure to corporate governance, compliance and statutory requirements

Key Responsibilities

• Assist Secretarial Managers in day-to-day company secretarial functions.
• Prepare and coordinate standard resolutions and documentation.
• Monitor and track circular resolutions for signing.
• Maintain statutory registers and corporate records.
• Assist in the submission of statutory filings and online documentation.
• Compile board and meeting papers.
• Coordinate meeting logistics and meeting room arrangements.
• Support Common Seal execution processes and documentation.
• Perform administrative duties including filing, document management and record maintenance.

What We're Looking For

• Diploma in Corporate Administration, Corporate Secretarial Studies or related discipline.
• Professional qualification such as ICSA/CGQP would be an added advantage.
• Approximately 3 years of relevant company secretarial experience.
• Familiar with SSM filing requirements and procedures.
• Working knowledge of the Companies Act 2016.
• Good written and spoken English.
• Strong attention to detail and organisational skills.
• Ability to manage multiple deadlines effectively.

Who Will Succeed in This Role?

You enjoy working with documents, governance matters and compliance requirements. You are meticulous, organised and keen to deepen your company secretarial knowledge while building a sustainable professional career.

If you are seeking a role that offers learning, stability and future progression within the company secretarial profession, we would love to hear from you.