COMPANY SECRETARIAL / ADMIN ASSISTANT

Khatulistiwa Corporate Services Sdn Bhd; Gombak; On-site; MYR 28,000 - 40,000; Full time

Job summary

Khatulistiwa Corporate Services Sdn Bhd, located in Gombak, Selangor, seeks a detail‑oriented Company Secretarial / Admin Assistant to support daily secretarial and admin tasks. You will help prepare directors' and shareholders' resolutions, minutes, and essential secretarial documents while ensuring regulatory compliance and timely filings with SSM.

You will maintain corporate records, liaise with clients and authorities, handle general admin duties, and provide support to the company secretary

Responsibilities

• Assist in handling daily company secretarial and administrative duties.
• Prepare and maintain statutory records, registers and company documents in compliance with the Companies Act 2016.
• Assist in preparing directors' resolutions, shareholders' resolutions, meeting minutes and other secretarial documents.
• Assist with incorporation of companies, annual returns and statutory filings with the Companies Commission of Malaysia (SSM).
• Monitor statutory deadlines and ensure timely submission of required documents.
• Maintain and update clients' corporate records and ensure proper filing of documents.
• Liaise with clients, SSM and relevant authorities on company secretarial matters.
• Handle general administrative tasks, including filing, data entry, correspondence and document preparation.
• Provide administrative support to the company secretary and management team.
• Perform any other ad-hoc duties as assigned by management.

Job description

Job Description – Company Secretarial / Admin Assistant

Assist in handling daily company secretarial and administrative duties.

Prepare and maintain statutory records, registers and company documents in compliance with the Companies Act 2016.

Assist in preparing directors' resolutions, shareholders' resolutions, meeting minutes and other secretarial documents.

Assist with incorporation of companies, annual returns and statutory filings with the Companies Commission of Malaysia (SSM).

Monitor statutory deadlines and ensure timely submission of required documents.

Maintain and update clients' corporate records and ensure proper filing of documents.

Liaise with clients, SSM and relevant authorities on company secretarial matters.

Handle general administrative tasks, including filing, data entry, correspondence and document preparation.

Provide administrative support to the company secretary and management team.

Perform any other ad-hoc duties as assigned by management.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Company Secretary?
• Which of the following types of qualifications do you have?
• How many years of corporate secretarial experience do you have?

Khatulistiwa Corporate Services Sdn Bhd is an established company located at Gombak, Selangor. We are a company focused on talent development to help build our expanding business.

Khatulistiwa Corporate Services Sdn Bhd is an established company located at Gombak, Selangor. We are a company focused on talent development to help build our expanding business.