Secretarial & Corporate Admin Coordinator

Khatulistiwa Corporate Services Sdn Bhd

Gombak

On-site

MYR 28,000 - 40,000

Full time

7 days ago

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Job summary

Khatulistiwa Corporate Services Sdn Bhd, located in Gombak, Selangor, seeks a detail‑oriented Company Secretarial / Admin Assistant to support daily secretarial and admin tasks. You will help prepare directors' and shareholders' resolutions, minutes, and essential secretarial documents while ensuring regulatory compliance and timely filings with SSM.

You will maintain corporate records, liaise with clients and authorities, handle general admin duties, and provide support to the company secretary

Responsibilities

Assist in handling daily company secretarial and administrative duties.
Prepare and maintain statutory records, registers and company documents in compliance with the Companies Act 2016.
Assist in preparing directors' resolutions, shareholders' resolutions, meeting minutes and other secretarial documents.
Assist with incorporation of companies, annual returns and statutory filings with the Companies Commission of Malaysia (SSM).
Monitor statutory deadlines and ensure timely submission of required documents.
Maintain and update clients' corporate records and ensure proper filing of documents.
Liaise with clients, SSM and relevant authorities on company secretarial matters.
Handle general administrative tasks, including filing, data entry, correspondence and document preparation.
Provide administrative support to the company secretary and management team.
Perform any other ad-hoc duties as assigned by management.