Senior Executive, Company Secretary

Syarikat Ong Sdn Bhd; Kuala Lumpur; On-site; MYR 70,000 - 100,000; Full time

Benefits offered by this job

Medical

Annual Dinner

Annual Company Trip

Bonus

Birthday

Job summary

Syarikat Ong Sdn Bhd is seeking a Company Secretary Executive to advise on statutory compliance, corporate structuring, governance practices, and related secretarial matters. You will oversee a portfolio of clients and manage all corporate secretarial functions with timely regulatory submissions.

In this role you will assist the Director in planning Board and General Meetings, engage with auditors and advisors, and lead a team to deliver high-quality secretarial services while maintaining strong

Qualifications

• Experience as Company Secretary or in a secretarial role.
• Ability to manage statutory filings and governance processes.
• Strong client-facing and coordination skills.

Responsibilities

• Advise clients on statutory compliance and governance.
• Oversee corporate secretarial functions for local and international clients.
• Maintain statutory registers and ensure timely submissions.
• Assist the Director in coordinating Board Meetings and General Meetings.
• Engage with auditors, tax consultants, and authorities.
• Mentor the corporate secretarial team.

Job description

Advise clients on statutory compliance, corporate structuring, governance practices, and all related secretarial matters in line with applicable legislation and corporate governance frameworks.

Oversee a portfolio of local and international companies, managing all aspects of corporate secretarial functions, including incorporation, corporate restructuring, and company winding-up.

Maintain and update statutory registers, filings, returns, and notifications, ensuring all regulatory submissions are completed accurately and within stipulated deadlines with the relevant authorities.

Perform and support corporate secretarial duties, including drafting resolutions and related documentation, and lodging submissions with the appropriate authorities.

Assist the Director in planning and coordinating Board of Directors’ Meetings (BODMs), Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs), ensuring full compliance with statutory and procedural requirements.

Engage with clients, auditors, tax consultants, legal advisors, and relevant authorities on corporate secretarial matters.

Manage client onboarding and acceptance processes, including conducting KYC due diligence and ensuring adherence to compliance requirements.

Contribute to business development initiatives by responding to client enquiries, preparing proposals, and supporting onboarding activities.

Build and sustain strong client relationships, manage expectations, resolve escalations, and ensure high levels of client satisfaction and retention.

Supervise, mentor, and manage the corporate secretarial team, reviewing team members’ work to ensure deliverables meet quality standards and client expectations prior to submission.

Demonstrate leadership by promoting teamwork, collaboration, and alignment with the Company’s strategic objectives.

Carry out hands-on secretarial functions when necessary to ensure operational efficiency and set benchmarks for the team.

Carry out other related assignments and responsibilities as required by management.

Job Type: Full-time

Maternity leave

Opportunities for promotion

Parental leave

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• How many years' experience do you have as a Company Secretary Executive?
• Which of the following types of qualifications do you have?

We are an established firm of Chartered Accountants providing a comprehensive range of consultancy and compliance services in the area of corporate secretarial, outsource accounting and taxation.

We have clients of sole-proprietors, partnerships, firms, non-profit organizations and companies ranging from emerging small and medium enterprises, public listed companies, to international corporate entities. The nature of our client’s businesses range from information technology, consultancy services, event management, publishers, healthcare services, construction architectural services, complex management, education, food and beverage, investments, leasing and hire-purchase, manufacturing, multi-level marketing, plantations, property development, retail, telecommunications, trading, printing and the travel industry.

People are the cornerstone of our business. We have only been able to come this far because of the dedication of the men and women who have poured their hearts and souls into doing the best job they can possibly do. Our team is from all walks of life, with different personalities and skill sets, but they share one thing in common: they want to make a difference in the world, one set of accounts at a time.

We offer the right candidate an environment that allows you to explore and map your own career path tailored to your personal goals, and a supportive community of colleagues working together towards real opportunities that positively impact our firm, our clients and their own careers.

Due to the nature of our business, we are always keeping an eye out for talented, passionate and hardworking individual to join our team.

We are an established firm of Chartered Accountants providing a comprehensive range of consultancy and compliance services in the area of corporate secretarial, outsource accounting and taxation.

We have clients of sole-proprietors, partnerships, firms, non-profit organizations and companies ranging from emerging small and medium enterprises, public listed companies, to international corporate entities. The nature of our client’s businesses range from information technology, consultancy services, event management, publishers, healthcare services, construction architectural services, complex management, education, food and beverage, investments, leasing and hire-purchase, manufacturing, multi-level marketing, plantations, property development, retail, telecommunications, trading, printing and the travel industry.

People are the cornerstone of our business. We have only been able to come this far because of the dedication of the men and women who have poured their hearts and souls into doing the best job they can possibly do. Our team is from all walks of life, with different personalities and skill sets, but they share one thing in common: they want to make a difference in the world, one set of accounts at a time.

We offer the right candidate an environment that allows you to explore and map your own career path tailored to your personal goals, and a supportive community of colleagues working together towards real opportunities that positively impact our firm, our clients and their own careers.

Due to the nature of our business, we are always keeping an eye on look out for talented, passionate and hardworking individual to join our team.

Perks and benefits Medical Annual Dinner, Annual Company Trip, Bonus, Birthda

What can I earn as a Company Secretary Executive