Campus Administrative Assistant – Hostel & Student Services

International Islamic University Malaysia; Kuala Lumpur; On-site; MYR 28,000 - 42,000; Full time

Job summary

International Islamic University Malaysia seeks an Administrative Assistant (Clerical/Operation) for the Centre for Foundation Studies on a contract basis. The role involves handling daily administrative tasks, student check-ins/outs, and maintaining records within a fast-paced hostel environment.

Candidates should have SPM or equivalent, with SVM as an advantage, and strong MS Office proficiency. Malaysians only, with English and Bahasa Malaysia communication skills.

Qualifications

• SPM or equivalent qualification recognized by the Government.
• SVM in a related field recognized by the Government.
• High level of attention to detail.
• Proficient in MS Office applications, especially Word and Excel.
• Proficient in both written and verbal English and Bahasa Malaysia.
• Good organizational skills, able to prioritise workload and work independently.
• Willing to work after office hours when required.
• Malaysian citizen.

Responsibilities

• Manage daily administrative matters of Mahallah.
• Handle student check-in and check-out process.
• Update Mahallah occupancy records and student database.
• Prepare reports, letters, and official documentation.
• Coordinate maintenance complaints and follow-up actions.
• Assist in student welfare and disciplinary matters.
• Liaise with fellows, security, and management office.
• Manage inventory and hostel assets.
• Perform any other duties assigned by management.

Skills

Attention to detail

Communication

Time management

Multitasking

Teamwork

Confidentiality

Education

SPM or equivalent

SVM in related field

Tools

Microsoft Word

Microsoft Excel

MS Office

Job description

International Islamic University Malaysia seeks an Administrative Assistant (Clerical/Operation) for the Centre for Foundation Studies on a contract basis. The role involves handling daily administrative tasks, student check-ins/outs, and maintaining records within a fast-paced hostel environment.

Candidates should have SPM or equivalent, with SVM as an advantage, and strong MS Office proficiency. Malaysians only, with English and Bahasa Malaysia communication skills.