ADMINISTRATIVE ASSISTANT (CLERICAL/OPERATION) (GRADE N1)(CONTRACT) Centre for Foundation Studies

International Islamic University Malaysia; Pahang; On-site; MYR 20,000 - 27,000; Full time

Job summary

International Islamic University Malaysia – Gambang, Pahang seeks an Administrative Assistant (Clerical/Operation) for the Centre for Foundation Studies. The role is a contract position requiring detail orientation, strong MS Office skills, and bilingual English/Bahasa Malaysia communication.

You will support daily admin tasks, student check-in/out, reporting, and coordination with security and management offices.

Qualifications

• Sijil Pelajaran Malaysia (SPM) or equivalent qualification recognised by the Government.
• or Sijil Vokasional Malaysia (SVM) in a related field recognised by the Government.
• High level of attention to details.
• Proficiency in using MS Office applications, especially Word and Excel.
• Proficient in both written and verbal communication in English and Bahasa Malaysia.
• Good organisational skills, able to prioritise workload and work independently.
• Mature, proactive and dynamic, able to adapt to changes and work under pressure.
• Applicants should be Malaysian citizens.

Responsibilities

• Manage daily administrative matters of Mahallah.
• Handle student check-in and check-out processes.
• Update Mahallah occupancy records and student database.
• Prepare reports, letters, and official documentation.
• Coordinate maintenance complaints and follow-up actions.
• Assist in student welfare and disciplinary matters.
• Liaise with fellows, security and management office.
• Manage inventory and hostel assets.
• Perform other duties as assigned by management.

Skills

Attention to detail

MS Office proficiency

English & Bahasa Malaysia proficiency

Organisational skills

Malaysian citizenship

Multitasking

Independent working

Education

SPM or equivalent

SVM in related field

Tools

MS Word

Excel

MS Office

Job description

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ADMINISTRATIVE ASSISTANT (CLERICAL/OPERATION) (GRADE N1)(CONTRACT) Centre for Foundation Studies

International Islamic University Malaysia – Gambang, Pahang

2d ago , from International Islamic University Malaysia

REALISE THE POTENTIAL OF YOUR PROFESSIONAL DISTINCTION
IN THE GARDEN OF KNOWLEDGE AND VIRTUE

We are a well-known international university fully committed to comprehensive excellence in its academic pursuit and its administration. We extend an invitation to those who wish to contribute towards reaching our vision of revitalizing the intellectual dynamism of Islam and the Muslim Ummah and contribute towards the improvement of qualities of human life and civilization.

Qualifications

Sijil Pelajaran Malaysia (SPM)or equivalent qualification recognized by the Government.

orSijil Vokasional Malaysia (SVM)in a related field recognized by the Government.

High level of attention of details.

• Possess a high level of computer literacy, includingproficiency in using MS Office applications especially Microsoft Word andExcel.
• Proficient in both written and verbal communication skillsin English and Bahasa Malaysia.

Good organisational skills, able to prioritise workloadand able to work independently.

Person with good working attitude, integrity,responsible, self-motivated, result oriented and recognise the importance ofconfidentiality.

A team player who is able to work independentlyin fast pace environment.

• Mature, proactive and dynamic individual withability to adapt to changes and must be able to work under pressure.
• Applicants should be a Malaysian citizen.

Responsibilities

Manage daily administrativematters of Mahallah.

Handle student check-in andcheck-out process.

Update Mahallah occupancyrecords and student database.

Prepare reports, letters,and official documentation.

Coordinate maintenancecomplaints and follow-up actions.

Assist in student welfareand disciplinary matters.

Liaise with fellows,security, and management office.

Manage inventory and hostelassets.

Perform any other dutiesassigned by management.

Skills and Competencies

• Good interpersonal skills
• Problem-solving ability
• Time management
• Ability yo multitask
• Teamwoek Spirit
• Ability to handle students professionally

Other Requirements

• Willing to work after office hours when required
• Experience in hostel management is an advantage

Additional Information

Applicants must:

• Be Malaysian citizens.
• Be at least 18 years old and not more than 45 years old on the closing date of the job advertisement.
• Provide TRUE, COMPLETE and ACCURATE information.
• Bring certified copies of academic certificates and related documents to the interview (certification by a Grade A Government Officer or higher).

2.Incomplete applicationsWILL NOT BE PROCESSED.

Language Qualification

All candidates must have obtained

Credits (at least C)

for

Bahasa Malaysia

and

English (including oral examination)

in

Sijil Pelajaran Malaysia (SPM)

level or equivalent qualification recognised by the Government.

Language Qualification

All candidates must have obtained

Credits (at least C)

for

Bahasa Malaysia

and

English (including oral examination)

in

Sijil Pelajaran Malaysia (SPM)

level or equivalent qualification recognised by the Government.

*In support of Maqasid Shariah, IIUM is a smoke free campus*

Note : Shortlisted applicants who are currently employees of the Malaysian Government or Statutory Bodies in Malaysia will be required to submit the hard copy of applications through the respective Heads of Department together with the confidential report and up to date service record.