ADMINISTRATIVE ASSISTANT (CLERICAL/OPERATION) (GRADE N1)(CONTRACT)

International Islamic University Malaysia; Kuala Lumpur; On-site; MYR 28,000 - 42,000; Full time

Job summary

International Islamic University Malaysia seeks an Administrative Assistant (Clerical/Operation) for the Centre for Foundation Studies on a contract basis. The role involves handling daily administrative tasks, student check-ins/outs, and maintaining records within a fast-paced hostel environment.

Candidates should have SPM or equivalent, with SVM as an advantage, and strong MS Office proficiency. Malaysians only, with English and Bahasa Malaysia communication skills.

Qualifications

• SPM or equivalent qualification recognized by the Government.
• SVM in a related field recognized by the Government.
• High level of attention to detail.
• Proficient in MS Office applications, especially Word and Excel.
• Proficient in both written and verbal English and Bahasa Malaysia.
• Good organizational skills, able to prioritise workload and work independently.
• Willing to work after office hours when required.
• Malaysian citizen.

Responsibilities

• Manage daily administrative matters of Mahallah.
• Handle student check-in and check-out process.
• Update Mahallah occupancy records and student database.
• Prepare reports, letters, and official documentation.
• Coordinate maintenance complaints and follow-up actions.
• Assist in student welfare and disciplinary matters.
• Liaise with fellows, security, and management office.
• Manage inventory and hostel assets.
• Perform any other duties assigned by management.

Skills

Attention to detail

Communication

Time management

Multitasking

Teamwork

Confidentiality

Education

SPM or equivalent

SVM in related field

Tools

Microsoft Word

Microsoft Excel

MS Office

Job description

ADMINISTRATIVE ASSISTANT (CLERICAL/OPERATION) (GRADE N1)(CONTRACT)

Centre for Foundation Studies

REALISE THE POTENTIAL OF YOUR PROFESSIONAL DISTINCTION
IN THE GARDEN OF KNOWLEDGE AND VIRTUE
We are a well-known international university fully committed to comprehensive excellence in its academic pursuit and its administration. We extend an invitation to those who wish to contribute towards reaching our vision of revitalizing the intellectual dynamism of Islam and the Muslim Ummah and contribute towards the improvement of qualities of human life and civilization.

Requirements

Qualifications

• Sijil Pelajaran Malaysia (SPM) or equivalent qualification recognized by the Government.
• orSijil Vokasional Malaysia (SVM)in a related field recognized by the Government.
• High level of attention of details.
• Possess a high level of computer literacy, includingproficiency in using MS Office applications especially Microsoft Word andExcel.
• Proficient in both written and verbal communication skillsin English and Bahasa Malaysia.
• Good organisational skills, able to prioritise workloadand able to work independently.
• Person with good working attitude, integrity,responsible, self-motivated, result oriented and recognise the importance ofconfidentiality.
• A team player who is able to work independentlyin fast pace environment.
• Mature, proactive and dynamic individual withability to adapt to changes and must be able to work under pressure.
• Applicants should be a Malaysian citizen.

Responsibilities

• Manage daily administrativematters of Mahallah.
• Handle student check-in andcheck-out process.
• Update Mahallah occupancyrecords and student database.
• Prepare reports, letters,and official documentation.
• Coordinate maintenancecomplaints and follow-up actions.
• Assist in student welfareand disciplinary matters.
• Liaise with fellows,security, and management office.
• Manage inventory and hostelassets.
• Perform any other dutiesassigned by management.

Skills and Competencies

• Good interpersonal skills
• Problem-solving ability
• Time management
• Ability yo multitask
• Teamwoek Spirit
• Ability to handle students professionally

Other Requirements

• Willing to work after office hours when required
• Experience in hostel management is an advantage

Additional Information

• Applicants must:
  • Be Malaysian citizens.
  • Be at least 18 years old and not more than 45 years old on the closing date of the job advertisement.
  • Provide TRUE, COMPLETE and ACCURATE information.
  • Bring certified copies of academic certificates and related documents to the interview (certification by a Grade A Government Officer or higher).

Language Qualification

All candidates must have obtained Credits (at least C) for Bahasa Malaysia and English (including oral examination) in Sijil Pelajaran Malaysia (SPM) level or equivalent qualification recognised by the Government.

*In support of Maqasid Shariah, IIUM is a smoke free campus*

Language Qualification

All candidates must have obtained Credits (at least C) for Bahasa Malaysia and English (including oral examination) in Sijil Pelajaran Malaysia (SPM) level or equivalent qualification recognised by the Government. *In support of Maqasid Shariah, IIUM is a smoke free campus*

International Islamic University Malaysia
International Islamic University Malaysia,P.O. Box 10, 50728 Kuala Lumpur
Phone:[phone]Fax: [phone]