Advancement Operations Coordinator

The International School of Kuala Lumpur (ISKL); Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

ISKL, located in Kuala Lumpur, seeks an Administrative Assistant to support the Advancement Department with proactive organization, clear communication, and reliable problem-solving for smooth operations.

The role manages admin tasks, data records, event logistics, budgets, and vendor coordination, requiring confidentiality, teamwork, and the ability to handle multiple tasks with integrity in a busy school environment.

Qualifications

• Institutional admin/operations experience preferred.
• Experience handling confidential information with discretion.
• Proficiency in English; Bahasa Malaysia an advantage.

Responsibilities

• Provide comprehensive daily administrative support to the Advancement team, including document preparation, travel coordination, filing, and office supply management.
• Maintain and update donor, alumni, and prospective records with high data accuracy and PDPA/confidentiality compliance.
• Coordinate events and fundraising logistics, liaising with internal departments and external vendors.
• Support budget processes by processing requisitions, quotes, and expense reconciliation.
• Assist with campaign timelines, deadlines, asset dispatch, and collateral tracking.
• Arrange logistics for staff and volunteers including orientation and training scheduling.

Skills

Administrative

Data management

Multitasking

Communication

Organizational skills

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Job description

ISKL, located in Kuala Lumpur, seeks an Administrative Assistant to support the Advancement Department with proactive organization, clear communication, and reliable problem-solving for smooth operations.

The role manages admin tasks, data records, event logistics, budgets, and vendor coordination, requiring confidentiality, teamwork, and the ability to handle multiple tasks with integrity in a busy school environment.