Student Housing Admin Coordinator

International Islamic University Malaysia; Pahang; On-site; MYR 20,000 - 27,000; Full time

Job summary

International Islamic University Malaysia – Gambang, Pahang seeks an Administrative Assistant (Clerical/Operation) for the Centre for Foundation Studies. The role is a contract position requiring detail orientation, strong MS Office skills, and bilingual English/Bahasa Malaysia communication.

You will support daily admin tasks, student check-in/out, reporting, and coordination with security and management offices.

Qualifications

• Sijil Pelajaran Malaysia (SPM) or equivalent qualification recognised by the Government.
• or Sijil Vokasional Malaysia (SVM) in a related field recognised by the Government.
• High level of attention to details.
• Proficiency in using MS Office applications, especially Word and Excel.
• Proficient in both written and verbal communication in English and Bahasa Malaysia.
• Good organisational skills, able to prioritise workload and work independently.
• Mature, proactive and dynamic, able to adapt to changes and work under pressure.
• Applicants should be Malaysian citizens.

Responsibilities

• Manage daily administrative matters of Mahallah.
• Handle student check-in and check-out processes.
• Update Mahallah occupancy records and student database.
• Prepare reports, letters, and official documentation.
• Coordinate maintenance complaints and follow-up actions.
• Assist in student welfare and disciplinary matters.
• Liaise with fellows, security and management office.
• Manage inventory and hostel assets.
• Perform other duties as assigned by management.

Skills

Attention to detail

MS Office proficiency

English & Bahasa Malaysia proficiency

Organisational skills

Malaysian citizenship

Multitasking

Independent working

Education

SPM or equivalent

SVM in related field

Tools

MS Word

Excel

MS Office

Job description

International Islamic University Malaysia – Gambang, Pahang seeks an Administrative Assistant (Clerical/Operation) for the Centre for Foundation Studies. The role is a contract position requiring detail orientation, strong MS Office skills, and bilingual English/Bahasa Malaysia communication.

You will support daily admin tasks, student check-in/out, reporting, and coordination with security and management offices.