Brand Operations Admin Specialist

Rock Maestro Sdn Bhd; West Coast Division; On-site; MYR 42,000 - 60,000; Full time

Job summary

Rock Maestro Sdn Bhd in Kota Kinabalu, Sabah, seeks a Business Admin Executive to support the Brand Management division with essential administrative and operational tasks, ensuring smooth day-to-day operations and enabling strategic initiatives.

The role covers coordinating communications, managing schedules, handling invoices, assisting in presentations and reports, and maintaining accurate records with confidentiality.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Commerce, or a related field.
• Proven 2-3 years of administrative or executive support experience in a marketing, communications, or similar corporate environment.
• Excellent organisational skills and ability to manage multiple tasks and priorities.
• Strong written and verbal communication skills in English; Malay is advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Meticulous attention to detail and commitment to accuracy.
• Professional demeanour with interpersonal and customer service skills.
• Ability to work both independently and collaboratively within a team.
• Discretion and reliability in handling confidential information.
• Problem-solving aptitude and proactive approach to work.

Responsibilities

• Manage schedules, meetings, and calendar coordination for team members and senior stakeholders.
• Prepare, organise and maintain administrative documentation and records with accuracy and confidentiality.
• Coordinate internal and external communications, including correspondence and meeting arrangements.
• Support project administration by tracking deadlines, deliverables, and milestones.
• Process invoices, expense reports and other financial documentation in accordance with procedures.
• Assist in the preparation of presentations, reports, and other business materials.
• Manage office supplies inventory and coordinate with vendors as needed.
• Provide general administrative support to the Brand Management team and other departments.

Skills

Organisational skills

Written & verbal communication

Independent & collaborative work

Time management

Customer service

Education

Diploma or Bachelor's degree in Business Administration/Commerce or related field

Tools

Microsoft Office Suite

Job description

Rock Maestro Sdn Bhd in Kota Kinabalu, Sabah, seeks a Business Admin Executive to support the Brand Management division with essential administrative and operational tasks, ensuring smooth day-to-day operations and enabling strategic initiatives.

The role covers coordinating communications, managing schedules, handling invoices, assisting in presentations and reports, and maintaining accurate records with confidentiality.