Branch Operations & Admin Specialist

Carsome Sdn Bhd; Mersing; On-site; MYR 30,000 - 48,000; Full time

Benefits offered by this job

Job summary

CARSOME is seeking a qualified Branch Support Admin to join our team in Malaysia. You will be the point of contact for customer queries regarding products, orders and deliveries and provide support for the sales team.

Responsibilities include administrative duties, inventory and document management, financial tasks, and coordination with dealers and banks. 1–2 years in automotive sales admin is preferred.

Qualifications

• Certificate/ Diploma / Degree or SPM/ O-Level with relevant experience.
• 1–2 years working experience in Sales Admin in the automotive industry.
• Good communication skills and teamwork.
• Good connections with financial institutions.

Responsibilities

• Coordinate with external parties (e.g., insurance, ownership transfer).
• Support ground operations and activities.
• Maintain retail and environment outlook.
• Check and update documents (Master List, eAuto, cross-check RC status).
• Liaise with authorities for ownership transfers.
• Upload documents to Google Drive and update the order list.
• Handle payment-related tasks: collection, validation, and receipt.
• Request and manage receipts from financial institutions.
• Manage petty cash and general invoices.
• Verify and process car sales payments, parking, and trailer.
• Print official receipts and petty cash documents.
• Manage retail car keys and trade plates.
• Monitor key management and stock measurement.
• Collect, verify, and store documents as per requirement.
• Prepare and upload dealer collection documents.
• Verify and upload vehicle documents into the system.
• Assist in cheque handling and bank transfers.
• Handle seller transactions.
• Assist to receive handover cars from different branches & dealer collections.

Skills

Communication

Teamwork

Finance connections

Education

Certificate/ Diploma / Degree or SPM/O-Level

Job description

CARSOME is seeking a qualified Branch Support Admin to join our team in Malaysia. You will be the point of contact for customer queries regarding products, orders and deliveries and provide support for the sales team.

Responsibilities include administrative duties, inventory and document management, financial tasks, and coordination with dealers and banks. 1–2 years in automotive sales admin is preferred.