Assistant to Manager

HAFINA by Professor Sorry; Kuala Lumpur; Presencial; MYR 28.000 - 42.000; Jornada completa

Descripción de la vacante

HAFINA by Professor Sorry seeks an Assistant to Manager for a full-time position at our Sri Petaling, Kuala Lumpur office. You will support management, organize documents, prepare presentations, and coordinate schedules across departments.

The role requires at least SPM, with Diploma preferred, and strong MS Office skills. You will contribute to daily operations, HR admin tasks, and general office support in a growing company. Immediate availability is highly preferred.

Formación

• SPM or equivalent qualification.
• Diploma is preferred.
• Proficient in Microsoft Office.
• Strong organizational and communication skills.
• Able to multitask and follow up on tasks efficiently.
• Able to work independently and take initiative.
• Previous administrative experience is an advantage.
• Immediately available is highly preferred.

Responsabilidades

• Assist the Manager with daily administrative tasks and office operations.
• Prepare, organize and maintain documents, reports and records.
• Prepare PowerPoint presentations, meeting materials and business reports.
• Arrange meetings, appointments and schedules as required.
• Follow up on tasks and deadlines and coordinate communications between departments and external parties.
• Support HR administrative tasks and staff records as needed.
• Provide general office support and document management.

Conocimientos

MS Office

Office administration

Presentation skills

Organization & planning

Communication skills

Time management

Multitasking

Independent work

Proactive

Learning mindset

Educación

SPM or equivalent

Diploma preferred

Herramientas

PowerPoint

Descripción del empleo

About the role

We are seeking an Assistant to Manager to join HAFINA by Professor Sorry on a full-time basis in our Sri Petaling, Kuala Lumpur office. This is a pivotal administrative position that will provide comprehensive support to management, ensuring the smooth day-to-day operations of our organisation. You will be the backbone of our management team, coordinating schedules, managing communications, and facilitating effective decision-making across the company. This role offers an excellent opportunity to develop your professional skills in a dynamic and growing business environment.

Key responsibilities

1. Management & Administrative Support

• Assist the Manager with daily administrative tasks and office operations.
• Prepare, organize and maintain documents, reports and records.
• Prepare PowerPoint (PPT) presentations, meeting materials and business reports.
• Arrange meetings, appointments and schedules when required.
• Follow up on assigned tasks, deadlines and pending matters.
• Coordinate communication between departments, clients and external parties.
• Perform other duties and ad hoc tasks assigned by the Manager.

2. HR Administrative Support

• Assist the HR department with administrative documentation and filing.
• Maintain and update employee records and personal files.
• Assist in preparing HR documents, forms, letters and other related paperwork.
• Support staff attendance records, leave records and other HR administrative matters.
• Assist with recruitment arrangements, interview scheduling and candidate documentation when required.

3. General Office Support

• Assist with general office administration and document management.
• Ensure proper filing and safekeeping of company documents.
• Provide administrative support to other departments when necessary.

What we're looking for

• Minimum SPM qualification; Diploma holders are encouraged to apply.
• Proficient in Microsoft Office, especially Word, Excel and PowerPoint.
• Able to prepare clear, professional and well-organised PowerPoint presentations.
• Good organisational, communication and time-management skills.
• Able to multitask, work independently and follow up on tasks efficiently.
• Responsible, detail-oriented, proactive and willing to learn.
• Previous administrative experience is an advantage.
• Immediately available is highly preferred.

About HAFINA by Professor Sorry

HAFINA by Professor Sorry is a forward-thinking organisation dedicated to delivering excellence and innovation in our field. We are committed to fostering a supportive, collaborative workplace where our team members can grow professionally and make meaningful contributions. Our company values integrity, creativity and a customer-centric approach that drives everything we do. We are proud to build a culture of respect and inclusivity where diverse perspectives are valued and celebrated.

What we offer

We provide competitive remuneration and a comprehensive benefits package designed to support your wellbeing and professional development. Our workplace fosters a collaborative environment with opportunities for career progression and skills enhancement. We are committed to maintaining a healthy work-life balance and creating an inclusive workplace where all employees feel valued and supported. We encourage continuous learning and provide access to professional development opportunities that will enhance your career trajectory within HAFINA by Professor Sorry.