Assistant HR & Admin Manager

TERA; Subang Jaya; On-site; MYR 67,000 - 100,000; Full time

Job summary

TERA in Subang Jaya is seeking a skilled HR & Admin professional to support payroll, statutory compliance, and office administration. You will help maintain HRMS data, process EPF/SOCSO/HRDF submissions, and ensure timely payroll processing.

Responsibilities include preparing HR & Admin letters, generating routine reports, coordinating training, and assisting in facilities management while upholding labour laws and company policies.

Qualifications

• Diploma or Bachelor in Business Administration or equivalent.
• At least 6 years’ related HR experience.
• Knowledge of Employment Act 1955 and related labour laws.

Responsibilities

• Assist in maintaining accurate HRMS records and payroll data.
• Handle EPF/SOCSO/HRDF submissions and group insurances.
• Ensure payroll complies with statutory and tax requirements and deadlines.
• Assist in internal audits related to statutory and tax matters.

Skills

HR knowledge

Payroll administration

Interpersonal skills

English & Malay

Education

Diploma/Bachelor in Business Administration

Tools

Info-Tech HRMS

iNet HRMS

Job description

• To execute tasks assigned by superior in improving the HR & Admin system and procedure to the HR Department mission of setting up a competitive benefits organization.
• To assist in maintaining accurate & updated HRMS.
• To assist in correspondence, registration, application and claims submission pertaining to Employee Provident Fund (EPF), Social Security Organization (SOCSO), Human Resource Development Fund (HRDF), and group employee benefit insurances.
• To ensure payroll is prepared in compliance with all the statutory & tax requirements and per the deadlines given.
• To handle statutory & tax audits whenever needed.
• To ensure employee personal records are being updated promptly in the payroll system and employee personal files.
• To conduct orientation training to new joiners and assist in coordination of admin facilities such as workstation allocation, stationery preparation, creating of staff profile, access card activation and office familiarization.
• To coordinate training activities, registrations and updating training records.
• Preparation of HR & Admin Department correspondences that include Appointment Letters, Confirmation Letters, Transfer Letter, Promotion Letter, Salary Review & etc.
• To prepare HR periodical and ad hoc reports, such as Staff Movement, Staff Turnover, leave record, medical expenses and etc.
• To verify the office and administrative purchases (eg. stationery, pantries and toiletries, and furniture etc.).
• To propose & carry out employee benefits and welfare activities which include company trip and function organizing, uniforms distribution, products/gifts distribution, transportation and accommodation arrangement, etc.
• To assist in ensuring compliance with quality management system requirements in the HR areas.
• To perform any other Human Resources and Office & General Admin Support duties as assigned.

JOB REQUIREMENTS:

• Diploma/ Bachelor Degree in Business Administrative/ Professional Certificate or any equivalent field.
• At least with 6 years’ in related working experience.
• Knowledgeable in statutory requirement and labour laws related to the country, included but not limited to Employment Act 1955, Industrial Relations Act 1967, Sabah & Sarawak Labor Ordinances and Employees Provident Fund Act 1991.
• Skilled in HRMS software used in the company, included but not limited to Info-Tech & iNet.
• Good interpersonal, organizational, administrative writing, reporting and scheduling skills.
• Good written and communication skills in English and Malay.
• Proficient in Microsoft Office 365.

ONLY SHORTLISTED CANDIDATES WILL BE NOTIFIED