Senior HR Admin Executive

Zen Vision Group Sdn Bhd; Kuala Lumpur; On-site; MYR 78,000 - 123,000; Full time

Job summary

Zen Vision Group Sdn Bhd is seeking an experienced HR Lead to manage day-to-day HR operations in Malaysia. You will advise management on Malaysian employment law, handle disciplinary cases, oversee recruitment, onboarding, and performance management, and ensure compliance with all HR policies and regulations.

The role requires strong knowledge of the Employment Act 1955 and related regulations, meticulous documentation, and the ability to communicate effectively with authorities such as EPF,

Qualifications

• Diploma or Bachelor’s degree in Human Resources, Business Administration, or related field.
• Minimum 4–6 years of HR experience with exposure to Industrial Relations.
• Strong knowledge of Malaysian employment law, Industrial Relations, and HR compliance.
• Familiar with Employment Act 1955, Industrial Relations Act 1967, EPF, SOCSO, EIS, LHDN, and HRD Corp.
• Strong communication, problem-solving, documentation and interpersonal skills.
• Able to work independently, handle confidential matters, and advise management.
• High integrity, professionalism, and attention to detail.
• HR certification or professional qualification is an added advantage.

Responsibilities

• Manage day-to-day HR operations, employee records, leave, attendance, payroll coordination, and benefits.
• Provide HR advice to management on Malaysian employment law, Industrial Relations, and employee relations matters.
• Handle disciplinary cases, misconduct investigations, show-cause letters, warning letters, PIP, domestic inquiry, termination, and employee grievances.
• Ensure HR policies, procedures, contracts, and employment practices comply with applicable laws and regulations.
• Manage recruitment, onboarding, confirmation, promotion, transfer, and employee offboarding processes.
• Monitor and manage employee performance, probation, and performance improvement matters.
• Liaise with EPF, SOCSO, EIS, LHDN, HRD Corp, and other relevant authorities when required.
• Maintain proper documentation for HR, disciplinary, and Industrial Relations matters.
• Review and update HR policies, SOPs, and employee handbook in line with legislative changes.
• Handle general office administration and other HR-related duties assigned by management.

Skills

HR operations

Payroll coordination

Leave management

Industrial Relations

Employment law

HR compliance

Recruitment

Onboarding

Performance management

Disciplinary handling

Policy documentation

Employee relations

Documentation

Education

Bachelor’s Degree in Human Resources / Business Administration

Diploma in Human Resources / Business Administration

Job description

• Manage day-to-day HR operations, employee records, leave, attendance, payroll coordination, and benefits.


• Provide HR advice to management on Malaysian employment law, Industrial Relations, and employee relations matters.


• Handle disciplinary cases, misconduct investigations, show-cause letters, warning letters, PIP, domestic inquiry, termination, and employee grievances.


• Ensure HR policies, procedures, contracts, and employment practices comply with applicable laws and regulations.


• Manage recruitment, onboarding, confirmation, promotion, transfer, and employee offboarding processes.


• Monitor and manage employee performance, probation, and performance improvement matters.


• Liaise with EPF, SOCSO, EIS, LHDN, HRD Corp, and other relevant authorities when required.


• Maintain proper documentation for HR, disciplinary, and Industrial Relations matters.


• Review and update HR policies, SOPs, and employee handbook in line with legislative changes.


• Handle general office administration and other HR-related duties assigned by management.

Requirements

• Diploma or Bachelor’s Degree in Human Resources, Business Administration , or related field.


• Minimum 4–6 years of relevant HR experience, preferably with strong exposure to Industrial Relations.


• Strong practical knowledge of Malaysian employment law, Industrial Relations, and HR compliance.


• Good knowledge of Employment Act 1955, Industrial Relations Act 1967, EPF, SOCSO, EIS, LHDN, and HRD Corp.


• Strong communication, problem-solving, documentation, and interpersonal skills.


• Able to work independently, handle confidential matters, and provide sound HR advice to management.


• High level of integrity, professionalism, and attention to detail.


• HR certification or professional qualification is an added advantage.