Assistant Executive

The Institution of Engineers, Malaysia; Petaling Jaya; On-site; MYR 30,000 - 42,000; Full time

Job summary

The Institution of Engineers Malaysia is seeking an Assistant Executive to support administrative functions and day-to-day operations across departments, ensuring smooth workflow and timely delivery of tasks. The role demands a highly organized, proactive person who can manage multiple tasks while maintaining accuracy in records and correspondence.

Responsibilities include filing, data entry, preparing reports and membership communications, processing applications, and liaising with members and

Qualifications

• General administrative and clerical support, including filing, data entry, document preparation and correspondence handling.
• Process membership applications and ensure accuracy of members’ records.
• Assist in preparing reports and membership communications.
• Liaise with members and applicants to provide guidance on membership matters.
• Support membership promotion activities and events when required.

Responsibilities

• Provide general administrative support and clerical tasks.
• Process membership applications and maintain records.
• Prepare reports and membership communications.
• Liaise with members and applicants on membership matters.
• Assist with promotion activities and events.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Education

SPM/STPM/Diploma

Tools

Microsoft Office (Word/Excel/PowerPoint)

Job description

We are seeking a highly organized and proactive individual to join our team as an Assistant Executive. This position is responsible for supporting administrative functions and ensuring the effective day-to-day operations of the organization. The ideal candidate should be meticulous, resourceful and capable of managing multiple tasks efficiently.

Key Responsibilities:

Provide general administrative and clerical support, including filling, data entry, document preparation and correspondence handling.

Process membership applications and ensure accuracy of members’ records.

Assist in preparing reports, documents, and membership-related communications.

Liaise with members and prospective applicants to provide guidance on membership matters.

Support membership promotion activities and events when required.

Job Requirements:

Minimum SPM, STPM or Diploma in any discipline.

Fresh graduates are encouraged to apply.

Proficient in Microsoft Office (Word, Excel, PowerPoint).

Willing to travel as required, including outstation locations.