ADMIN EXECUTIVE

Shang Height; Malacca City; On-site; MYR 25,000 - 42,000; Full time

Benefits offered by this job

EPF, SOCSO & EIS

Annual Leave & Medical Leave

Training & Development

Staff Activities & Company Events

Job summary

Shang Height is seeking an organized administrative assistant to support management in daily operations and corporate affairs. You will handle filing, document control and routine communications with internal departments and external professionals.

Key duties include coordinating SOPs, preparing correspondence, arranging meetings, recording minutes and tracking deadlines. Fresh graduates are welcome; strong MS Office skills and bilingual communication are preferred for this role in Malaysia.

Qualifications

• Diploma in Business Administration, Management, Secretarial Studies or related fields.
• 1–2 years of relevant admin/corporate support experience; fresh graduates welcomed.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and good English/Bahasa Malaysia.

Responsibilities

• Maintain filing, documentation and record-keeping for company documents (physical and electronic).
• Coordinate preparation, updating, approval and circulation of SOPs, policies and internal memoranda.
• Coordinate with internal departments to gather information and updates on assigned matters.
• Coordinate with external parties including company secretaries and auditors.
• Monitor progress, track deadlines and follow up with relevant personnel.
• Prepare progress updates and highlight delays to management.
• Arrange meetings, prepare materials, record minutes and follow up actions.
• Assist in preparing letters, memoranda, reports and administrative correspondence.
• Provide administrative and secretarial support to management, including audits and corporate exercises.

Skills

Communication skills

Multitasking

Interpersonal skills

Attention to detail

Education

Diploma in Business Administration or Secretarial Studies

Tools

Microsoft Office

Job description

• Maintain proper filing, documentation and record-keeping of company documents, both physical and electronic.
• Coordinate the preparation, updating, approval and circulation of company SOPs, policies, procedures and internal memoranda.
• Liaise with internal departments to gather required information, supporting documents and updates on assigned matters.
• Coordinate with external parties, including company secretaries, internal auditors, bankers, consultants and other professionals.
• Monitor and track work progress, outstanding tasks and deadlines, ensuring timely follow-up with relevant personnel.
• Prepare progress updates and highlight outstanding matters or delays to management.
• Arrange meetings, prepare meeting materials, record minutes and follow up on action items.
• Assist in preparing letters, memoranda, reports and other administrative correspondence.
• Provide administrative and secretarial support to management, including documentation for audits and corporate exercises.
• Perform other administrative and coordination duties as assigned by management.

Requirements:

• Minimum Diploma in Business Administration, Management, Secretarial Studies or related fields.
• Preferably 1–2 years of relevant working experience in administration, corporate support or related functions. Fresh graduates are welcome to apply.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Strong organizational skills, attention to detail and ability to manage multiple tasks and deadlines.
• Proactive, responsible and able to work independently with minimal supervision.
• Good interpersonal skills and ability to communicate and follow up effectively with internal departments and external parties.
• Able to handle confidential information professionally.
• Experience in property development or corporate administration will be an added advantage.
• EPF, SOCSO & EIS
• Annual Leave & Medical Leave
• Training & Development
• Staff Activities & Company Events