Admin Executive

moomoo; Kuala Lumpur; Presencial; MYR 30.000 - 60.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive compensation

Performance bonus

Public transport access

Exam sponsorship

Career development

Team building activities

Snacks & drinks

Multinational environment

Descripción de la vacante

moomoo in Kuala Lumpur seeks an Administrative & Reception Support (Executive level) to ensure smooth daily office operations and professional front-desk coverage. You will implement administrative procedures, manage records, and coordinate meetings, events, and vendor interactions.

The role requires a Bachelor’s degree in Business Administration or related field, plus 1–2 years of relevant experience. Proficiency in Microsoft Office and strong multilingual communication are essential.

Formación

• Bachelor’s degree in Business Administration or a relevant field.
• 1–2 years of relevant experience in office administration or a similar role.
• Proficient in Microsoft Office applications for daily tasks.
• Strong written and verbal communication in English, Mandarin, and Bahasa Malaysia.
• Well-organized, detail-oriented, and able to multitask and meet deadlines.
• Good interpersonal and teamwork abilities; proactive and responsible.

Responsabilidades

• Provide administrative and reception support to ensure smooth daily office operations.
• Handle front desk duties, welcome visitors, answer calls, and manage couriers.
• Maintain filing systems, records, and trackers with accuracy and follow-up.
• Coordinate meeting logistics, arrange rooms and facilities, and support events.
• Assist in vendor interactions, facility maintenance, and office supplies.
• Support COSEC matters, document prep, coordination and filing as instructed.
• Assist in invoices, purchase requests, and expense claims processing.
• Contribute to a dynamic, multinational work environment.

Conocimientos

Communication skills

Teamwork

Problem-solving

Educación

Bachelor’s degree in Business Administration or relevant field

Herramientas

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Descripción del empleo

Administrative & Reception Support (Executive level)

• Ensure smooth daily office operations by providing administrative and reception support in accordance with company policies and guidelines.

• Assist in implementing and maintaining administrative procedures to improve workflow and operational efficiency.

• Handle front desk duties, including welcoming visitors, attending to incoming calls, managing couriers and deliveries, and maintaining a professional reception area.

• Manage multiple administrative tasks efficiently, prioritize assignments, and ensure timely completion with accuracy and proper follow-up.

• Maintain accurate administrative records, filing systems, documentation, and trackers, ensuring information is properly updated and organized.

• Assist in managing office supplies, stationery, pantry items, and other office necessities, including monitoring stock levels and coordinating purchases.

• Coordinate with vendors, contractors, and building management on office maintenance, repairs, cleaning services, and other facility-related matters.

• Support the preparation and processing of invoices, purchase requests, expense claims, and other administrative documentation.

• Assist in arranging meeting rooms, coordinating meeting logistics, and ensuring facilities are properly maintained and ready for use.

• Provide administrative support for company secretarial (COSEC) matters, including document preparation, coordination, filing, and follow-ups as instructed.

• Support the planning, preparation, and execution of company events, employee engagement activities, and other internal functions.

• Demonstrate initiative and responsibility in handling assigned tasks independently with minimal supervision, while maintaining effective communication and teamwork.

• Undertake ad hoc administrative duties and other assignments as required by management.

• Possess at least a Bachelor’s degree in Business Administration or a relevant field.

• Prefer minimum 1–2 years of relevant experience in office administration or a similar role.

• Basic knowledge of administrative management practices and office procedures would be an advantage.

• Convincing computer-literacy and tech-savvy level. Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

• Good written and verbal communication skills in English, Mandarin, and Bahasa Malaysia.

• Well-organized, detail-oriented, and able to multitask, prioritize tasks, and meet deadlines effectively.

• Good communication, interpersonal, and teamwork skills with a positive working attitude.

• Proactive, responsible, and resourceful, with good problem-solving skills and the ability to work independently.

• Adaptable, willing to learn, and open to feedback and continuous improvement.

• Prior experience in a shared services corporate environment, or the financial services industry would be an added advantage.

We offer a comprehensive and holistic work experience and package as follows:

• Competitive compensation & benefits.
• Performance bonus
• Convenient Access to Public Transport
• Exam/Certification Sponsorship
• Career Development Opportunities in the Financial Services Industry
• Company Team Building & Bonding Activities
• Free-Flow Pantry Snacks & Drinks
• Dynamic, Multinational Working Environment

Please note that only short-listed candidates will be contacted. Thank you.