Admin Executive

AvePoint; Johor Bahru; On-site; MYR 36,000 - 48,000; Full time

Job summary

AvePoint in Malaysia is seeking a diligent Office Administrator to maintain daily operations, manage supplies, and coordinate with vendors. You will support onboarding, meeting room bookings, and events, while handling general administrative duties with a focus on accuracy and efficiency.

Ideal candidates will have strong communication, excellent organizational skills, and proficiency in MS Office to support a smooth, professional office environment.

Qualifications

• Minimum SPM, Diploma or equivalent qualification.
• 1–2 years of relevant administrative experience preferred. Fresh graduates are welcome to apply.

Responsibilities

• Support daily office operations for a smooth, organised working environment.
• Monitor and replenish office supplies and pantry items.
• Liaise with vendors, cleaning service providers and building management on routine office matters.
• Monitor general office conditions and coordinate maintenance requests when necessary.
• Maintain office inventory, records and administrative documentation.
• Coordinate meeting room bookings, visitor arrangements, access cards and parking requests.
• Assist with office arrangements for new joiners, including workstation preparation and supplies.
• Support planning and coordination of annual company events and internal activities.
• Liaise with employees and service providers on staff accommodation-related requests and upkeep.
• Provide other ad hoc administrative and operational duties as assigned.

Skills

Communication skills

Interpersonal skills

Organized

Detail-oriented

Independent work

Education

Diploma

SPM

Tools

MS Office

Job description

Key Responsibilities

• Support daily office operations to ensure a smooth, organised and comfortable working environment.
• Monitor and replenish office supplies, stationery, pantry items and other office necessities.
• Liaise with vendors, cleaning service providers and building management on routine office matters.
• Monitor general office conditions and coordinate maintenance requests when necessary.
• Maintain office inventory, records and administrative documentation.
• Coordinate meeting room bookings, visitor arrangements, access cards and parking requests.
• Assist with office arrangements for new joiners, including workstation preparation, access cards and office supplies.
• Support the planning and coordination of annual company events, festive celebrations and other internal activities such as Monthly Happy Hours.
• Liaise with employees and service providers on staff accommodation-related requests, maintenance and general upkeep.
• Provide other ad hoc administrative and operational duties as assigned.

Requirements

• Minimum SPM, Diploma or equivalent qualification.
• 1–2 years of relevant administrative experience preferred. Fresh graduates are welcome to apply.
• Basic proficiency in Microsoft Office applications.
• Good communication and interpersonal skills.
• Organised, detail-oriented and able to manage routine administrative tasks independently.
• Responsible, helpful and willing to learn.

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