Administrative Executive / Admin Assistant

ALLIANCE JV SERVICES SDN BHD; Klang City; On-site; MYR 36,000 - 51,000; Full time

Benefits offered by this job

EPF / SOCSO / EIS

Annual leave and medical benefits

Friendly and supportive environment

Job summary

ALLIANCE JV SERVICES SDN BHD is seeking an Administrative Executive / Admin Assistant to support daily office operations and documentation management in Klang. You will handle emails, calls, and filing while coordinating with internal teams and external stakeholders.

Fresh graduates are welcome to apply, with a focus on MS Office proficiency and strong communication skills. The role requires attention to detail, the ability to multitask, and a proactive approach.

Qualifications

• Minimum SPM / Diploma in Business Administration or equivalent.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office (Word, Excel and Outlook).
• Good command of English and Bahasa Malaysia; Mandarin is an added advantage.
• Good communication, organisational and time-management skills.
• Meticulous, responsible, proactive and able to work independently.
• Able to multitask and work under pressure.
• A positive working attitude with willingness to learn.
• Good attendance and punctuality.

Responsibilities

• Handle daily office administrative duties and documentation.
• Manage incoming and outgoing emails, telephone calls and correspondence.
• Prepare, update and maintain proper filing and documentation records.
• Assist in preparing quotations, invoices, reports and other business documents.
• Perform data entry and maintain accurate records in the company system.
• Coordinate with internal departments, clients and business associates.
• Follow up on pending documents, outstanding matters and administrative tasks.
• Ensure all assigned tasks are completed accurately and within the stipulated deadlines.
• Provide general administrative support to management and other departments.

Skills

Communication

Time management

Independent worker

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

Administrative Executive / Admin Assistant

An administrative role supporting daily office operations, documentation management, and coordination across internal departments and external stakeholders.

Key responsibilities

Handle daily office administrative duties and documentation

Manage incoming and outgoing emails, telephone calls and correspondence

Prepare, update and maintain proper filing and documentation records

Assist in preparing quotations, invoices, reports and other business documents

Perform data entry and maintain accurate records in the company system

Coordinate with internal departments, clients and business associates

Follow up on pending documents, outstanding matters and administrative tasks

Ensure all assigned tasks are completed accurately and within the stipulated deadlines

Provide general administrative support to management and other departments

About you

Minimum SPM / Diploma in Business Administration or equivalent

Fresh graduates are encouraged to apply

Proficient in Microsoft Office (Word, Excel and Outlook)

Good command of English and Bahasa Malaysia. Mandarin is an added advantage

Good communication, organisational and time-management skills

Meticulous, responsible, proactive and able to work independently

Able to multitask and work under pressure

A positive working attitude with willingness to learn

Good attendance and punctuality

Competitive salary based on experience

EPF, SOCSO and EIS

Annual leave and medical benefits

Friendly and supportive working environment

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Executive Administration Officer?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• How many years of Administration Coordination experience do you have?
• Do you have experience using Filing Systems?