Adviser, HR Shared Services (1 year contract)

Entegris (Malaysia) Sdn Bhd; Kulim; On-site; MYR 42,000 - 66,000; Full time

Benefits offered by this job

Medical

Miscellaneous allowance

Education support

Dental

Parking

Vision

Attractive Bonus

Profit Sharing

Healthy Working

Job summary

ENTEGRIS ( M ) Sdn Bhd, Kulim Hi-Tech Park Kedah, is seeking an Adviser, HR Shared Services to support day-to-day HR operations on-site and provide on-site support to employees and managers.

The role focuses on attendance, benefits, records management, payroll data accuracy, onboarding, and inquiries. A Bachelor's degree in HR/related field with 1–3 years in HR administration is required.

Qualifications

• Bachelor's Degree in HR, Business Administration, or related field.
• 1-3 years of experience in HR administration or shared services.
• Experience in Malaysia time and attendance administration is an added advantage.
• Experience in manufacturing environment preferred.
• Strong attention to detail and accuracy.
• Good organizational and administrative skills.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office applications, particularly Excel.
• Ability to handle confidential employee information with discretion.

Responsibilities

• Support HR operational activities, including time and attendance administration and benefits support.
• Maintain and update employee records with accuracy and confidentiality.
• Prepare reports, validate data, and conduct regular data integrity audits.
• Serve as point of contact for employee inquiries and HR-related matters.
• Coordinate with internal stakeholders and external vendors for HR operations.
• Assist onboarding and employee lifecycle transactions.
• Support process improvement initiatives and system testing.

Skills

Detail orientation

Organizational skills

Communication skills

Interpersonal skills

Education

Bachelor's Degree in HR/Business Administration

Tools

Microsoft Office

Excel

Job description

Adviser, HR Shared Services (1 year contract)

We are seeking a detail-oriented administrator Advisor, Shared Services to support day-to-day HR operational activities, including time and attendance administration, employee benefits support, record maintenance and employee inquiries. While part of the HR Shared Services team, this role is primarily based in Kulim to provide on-site support to employees and managers, ensuring efficient and accurate delivery of HR services.

Key Responsibilities

Support HR operational activities, including time and attendance administration, employee benefits support, record maintenance and employee inquiries.

Monitor and maintain employee attendance records, leave transactions, overtime, shift schedules and related workforce data.

Ensure timely and accurate HR data updates to support payroll processing and reporting requirements.

Serve as a point of contact for employee inquiries and provide administrative support on HR-related matters.

Maintain employee records and ensure data accuracy, completeness and confidentiality.

Prepare reports, validate data, and perform regular audits to ensure data integrity.

Coordinate with internal stakeholders and external vendors to support HR operations and employee programs.

Support onboarding, employee lifecycle transactions and other HR shared services activities.

Assist with process improvement initiatives, system testing and special projects as assigned.

Ensure compliance with company policies, procedures and statutory requirements.

Requirements

Education & Experience

Bachelor's Degree in Human Resources, Business Administration, or a related field.

Minimum 1-3 years of experience in HR administration, HR operations, shared services, payroll support, or a related area.

Experience in Malaysia time and attendance administration is an added advantage.

Experience supporting employees in a manufacturing environment is preferred.

Strong attention to detail and accuracy.

Good organizational and administrative skills.

Strong communication and interpersonal skills.

Proficient in Microsoft Office applications, particularly Excel.

Ability to handle confidential employee information with discretion.

Work Arrangement

Contract Duration: 1 Year

Required to work on-site in Kulim

Occasional travel to the Penang office may be required

Preferred Qualifications

Experience with Workforce Management (WFM), timekeeping, or attendance systems.

Exposure to HR shared services, payroll support, employee benefits administration, or HR operations processes.

Familiarity with Malaysian employment practices and statutory requirements.

Perks and benefits Medical Miscellaneous allowance Education support Dental Parking Vision Attractive Bonus, Profit Sharing, Healthy Working

ENTEGRIS ( M ) Sdn Bhd, part of ENTEGRIS Inc, USA is an industry leader in plastics molding for Contamination Control Solutions and Microenvironments. It is a vibrant and exciting company position for growth and service excellence in high technology industries. Our 170,000 sq. ft. state - of - the- art plastics injection molding plant with an ultra clean room manufacturing environment located in Kulim Hi -Tech Park Kedah is now expanding for more products integration.

Our corporate purpose is to make Kulim Hi-Tech Park (KHTP) facility the group’s largest manufacturing centre by the end of year 2009 and to be recognized as world 's leading provider of advance materials management products by living out our corporate values of integrity, success and relationships. We are committed in growing and grooming talented people who are willing to learn and take on multiple functions in a dynamic environment. Take a challenge and we will pack the opportunities for you.

ENTEGRIS ( M ) Sdn Bhd, part of ENTEGRIS Inc, USA is an industry leader in plastics molding for Contamination Control Solutions and Microenvironments. It is a vibrant and exciting company position for growth and service excellence in high technology industries. Our 170,000 sq. ft. state - of - the- art plastics injection molding plant with an ultra clean room manufacturing environment located in Kulim Hi -Tech Park Kedah is now expanding for more products integration.

Our corporate purpose is to make Kulim Hi-Tech Park (KHTP) facility the group’s largest manufacturing centre by the end of year 2009 and to be recognized as world 's leading provider of advance materials management products by living out our corporate values of integrity, success and relationships. We are committed in growing and grooming talented people who are willing to learn and take on multiple functions in a dynamic environment. Take a challenge and we will pack the opportunities for you.