Administrative Specialist

HiRO - Harvest Integrated Research Organization; Penang; On-site; MYR 33,000 - 47,000; Full time

Job summary

HiRO - Harvest Integrated Research Organization is seeking an Administrative Assistant in Penang. You will handle daily office routines, coordinate meetings, support onboarding, and assist with events and logistics to ensure smooth operations.

The role requires a diploma or bachelor’s degree and 0–2 years’ relevant experience, with strong MS Office skills and excellent communication. It is ideal for a organized, proactive team player.

Qualifications

• Diploma or Bachelor’s degree in any major.
• 0–2 years relevant administrative assistant experience.
• Proficient in MS Office and basic office equipment operation.
• Strong written and verbal communication, polite and professional liaison.

Responsibilities

• Manage daily office administrative routines including environment maintenance and stationery management.
• Arrange internal and external meetings: scheduling, venue booking, minutes, follow-ups.
• Support onboarding procedures: office access, supplies, desk arrangement.
• Coordinate cross-department communication and daily tasks.
• Assist in company events and logistics support.
• Handle ad-hoc administrative tasks assigned by supervisor.

Skills

Communication

Time management

Multitasking

Teamwork

Education

Diploma or Bachelor's degree

Tools

MS Office

Job description

• Manage daily office administrative routines, including office environment maintenance, stationery management, and facility coordination.
• Arrange internal and external meetings, including meeting scheduling, venue booking, meeting minutes recording, and follow-up on action items.
• Support employee onboarding basic administration procedures, including office access application, supplies distribution, and desk arrangement.
• Coordinate cross-department communication and follow up on daily administrative tasks.
• Assist in company event arrangement, team activities, and logistics support.
• Handle ad-hoc administrative tasks assigned by the supervisor.

Job Requirements

• Diploma or Bachelor’s degree in any major.
• 0–2 years relevant administrative assistant working experience;
• Proficient in MS Office (Word, Excel, PowerPoint) and basic office equipment operation.
• Good written and verbal communication skills, polite and professional in internal & external liaison.
• Strong sense of responsibility, carefulness, time management ability, and multi-tasking capability.
• Positive working attitude, good team collaboration, and quick learning ability.