Office Specialist

深圳市法本信息技术股份有限公司; Johor; On-site; MYR 47,000 - 76,000; Full time

Job summary

深圳市法本信息技术股份有限公司 is seeking an administrator to oversee daily office operations in Johor. The role involves managing supplies, coordinating meetings, drafting and archiving documents, and ensuring filing systems are organized.

You will support attendance, logistics, and liaise with vendors and government bodies to maintain smooth office functioning. The ideal candidate holds a diploma or bachelor’s degree in a related field, has at least 2 years of experience, and demonstrates strong English and

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Administrative Management, office management or related fields.
• Minimum 2 years of administrative or office management experience.
• Strong written and verbal communication skills in English.
• Proficiency in Chinese is required (business need).
• Proficient in Microsoft Office applications and office administration tools.
• Strong organizational, coordination, and multitasking abilities.
• Detail-oriented with strong sense of responsibility and professionalism.
• Able to manage confidential information and handle administrative issues independently.
• Experience in medium to large corporate environments is an advantage.
• Familiar with office administration processes, documentation standards, and expense management.

Responsibilities

• Oversee day-to-day office administrative operations and maintain an efficient workplace environment.
• Manage office supplies, inventory, and administrative procurement processes.
• Coordinate meetings, events, and prepare meeting minutes and records.
• Draft, format, distribute, and archive company documents, notices, and correspondence.
• Establish and maintain organized filing and documentation systems.
• Support employee attendance management, transportation arrangements, and office logistics.
• Handle employee administrative concerns and coordinate operational solutions.
• Liaise with property management, government agencies, courier providers, and external vendors.
• Coordinate reception arrangements for visiting clients and business partners.
• Track and record administrative expenses and assist with budget monitoring and reporting.
• Support implementation and compliance of company administrative policies and procedures.
• Provide cross-functional administrative support for company-wide operations.
• Perform additional administrative duties assigned by management.

Skills

Strong communication

Chinese proficiency

English communication

Organizational skills

Multitasking

Attention to detail

Confidentiality

Independent worker

Office administration

Education

Diploma or Bachelor's Degree in Business Administration/Administrative Management/office management or related fields

Tools

Microsoft Office

Job description

Key Responsibilities

• Oversee day-to-day office administrative operations and maintain an efficient workplace environment
• Manage office supplies, inventory, and administrative procurement processes
• Coordinate meetings, events, and prepare meeting minutes and records
• Draft, format, distribute, and archive company documents, notices, and correspondence
• Establish and maintain organized filing and documentation systems
• Support employee attendance management, transportation arrangements, and office logistics
• Handle employee administrative concerns and coordinate operational solutions
• Liaise with property management, government agencies, courier providers, and external vendors
• Coordinate reception arrangements for visiting clients and business partners
• Track and record administrative expenses and assist with budget monitoring and reporting
• Support implementation and compliance of company administrative policies and procedures
• Provide cross-functional administrative support for company-wide operations
• Perform additional administrative duties assigned by management

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Administrative Management, office management or related fields
• Minimum 2 years of administrative or office management experience
• Strong written and verbal communication skills in English
• Proficiency in Chinese is required (business need)
• Proficient in Microsoft Office applications and office administration tools
• Strong organizational, coordination, and multitasking abilities
• Detail-oriented with strong sense of responsibility and professionalism
• Able to manage confidential information and handle administrative issues independently
• Experience in medium to large corporate environments is an advantage
• Familiar with office administration processes, documentation standards, and expense management