Administrative Operations Specialist

KCJ ENGINEERING SDN. BHD.; Shah Alam; On-site; MYR 28,000 - 42,000; Full time

Job summary

KCJ ENGINEERING SDN. BHD. is seeking a detail-oriented administrative assistant to support daily office operations in Shah Alam. You will handle filing, data entry, correspondence, meeting coordination, and ensure records are current and confidential.

The role requires a Bachelor's degree in a related field and proficiency in Microsoft Office. Fresh graduates are welcome to apply under the Protégé Programme, with opportunities to engage across departments and external partners.

Qualifications

• Bachelor's Degree in Business Administration, Management, Human Resource, Office Management, or related field.
• Fresh graduates or Protégé Programme candidates are encouraged to apply.
• Proficient in Microsoft Office, especially Word, Excel, and PowerPoint.
• Good organisational and time management skills.
• Good communication and interpersonal skills.
• Detail-oriented, responsible, and able to manage multiple tasks.
• Able to maintain confidentiality of company and employee information.

Responsibilities

• Assist in daily administrative operations and ensure smooth office activities.
• Handle document preparation, filing, data entry, and record management.
• Maintain and update company, employee, and administrative records.
• Assist in preparing letters, memos, reports, forms, and other official documents.
• Coordinate incoming and outgoing correspondence, emails, and administrative matters.
• Assist in arranging meetings, preparing meeting materials, and maintaining meeting records.
• Manage office supplies, stationery, equipment, and administrative inventories.
• Coordinate with internal departments, clients, vendors, and external parties when required.
• Ensure proper filing and documentation of project and company records.
• Perform other administrative duties assigned by the management or supervisor.

Skills

Organisational skills

Time management

Communication skills

Confidentiality

Education

Bachelor's Degree in Business Administration/Management/HR/Office Management or related field

Tools

Microsoft Office

Word

Excel

PowerPoint

Job description

KCJ ENGINEERING SDN. BHD. is seeking a detail-oriented administrative assistant to support daily office operations in Shah Alam. You will handle filing, data entry, correspondence, meeting coordination, and ensure records are current and confidential.

The role requires a Bachelor's degree in a related field and proficiency in Microsoft Office. Fresh graduates are welcome to apply under the Protégé Programme, with opportunities to engage across departments and external partners.