Administrative Executive: HR & Operations Support

D BLUE MANAGEMENT SDN. BHD; Subang Jaya; On-site; MYR 36,000 - 58,000; Full time

Job summary

D BLUE MANAGEMENT SDN. BHD is seeking an Administration Executive to provide administrative and operational support across the company, ensuring smooth day-to-day operations, document management, and compliance with policies.

You'll coordinate office facilities, HR, Finance, and Operations tasks; handle correspondence, meetings, travel, and records, while maintaining confidentiality and professionalism. The role requires a Diploma or Bachelor's in related fields, 1–3 years' experience,

Qualifications

• Diploma or Bachelor's in Business Administration, Office Management, HRM or related field.
• 1–3 years of relevant administrative or office administration experience.
• Experience supporting HR, Finance or Operations is advantageous.
• Experience in wellness, hospitality, healthcare, retail, or service industry preferred.
• Proficient in Microsoft Office applications.
• Excellent communication, organisational and time-management skills.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Provide day-to-day administrative support and prepare correspondence, reports, meeting minutes, and business documents.
• Manage office communications, meetings, appointments, travel arrangements, and filing systems.
• Support Management and various departments.
• Maintain accurate and confidential company records, contracts, licences and other documentation.
• Coordinate office facilities, maintenance, supplies, assets, and vendor services.
• Ensure document control and record management per Company policies.
• Assist with recruitment administration, onboarding, employee records, attendance, leave, payroll supporting documents, and engagement activities.
• Provide administrative support to Operations by coordinating reports, stock requisitions, suppliers and documentation.
• Assist Finance with purchase orders, invoices, payment documents, expense claims and e-Invoice records.
• Ensure administrative processes comply with Company policies and Malaysian laws.

Skills

Communication skills

Organisational skills

Time management

Independent work

Confidentiality

Education

Bachelor's or Diploma in Business Administration / Office Management / HRM

Tools

Microsoft Office

Job description

D BLUE MANAGEMENT SDN. BHD is seeking an Administration Executive to provide administrative and operational support across the company, ensuring smooth day-to-day operations, document management, and compliance with policies.

You'll coordinate office facilities, HR, Finance, and Operations tasks; handle correspondence, meetings, travel, and records, while maintaining confidentiality and professionalism. The role requires a Diploma or Bachelor's in related fields, 1–3 years' experience,