ADMIN EXECUTIVE

ALWEW (M) SDN. BHD; Kajang , Bandar Baru Bangi, Seri Kembangan; On-site; MYR 20,000 - 29,000; Full time

Job summary

ALWEW (M) SDN. BHD is seeking an Administrative professional to support daily operations and office management. The role involves handling communications, filing, travel arrangements, and coordination with internal departments as well as external authorities.

You will assist in licensing, work permits for foreign employees, and ensure compliance documents are properly maintained. A strong organizational mindset and attention to detail are essential.

Responsibilities

• Responsible for handling full spectrum of administrative functions, supporting daily operations, coordinating with internal departments and external parties, and ensuring smooth office management.
• Handle day-to-day administrative operations and office management.
• Maintain proper filing system (hardcopy & softcopy)
• Manage incoming calls, emails, and correspondence
• Coordinate meetings, schedules, and appointments
• Assist in travel arrangements and accommodation bookings
• Liaise with internal teams including finance, project, and management
• Liaise with government authorities (SSM, EPF, SOCSO, LHDN, Immigration)
• Assist in license application and renewal (e.g., CIDB if applicable)
• Ensure company compliance documents are properly maintained
• Assist in work permit / Employment Pass application for foreign employees
• Liaise with agents and authorities for visa matters
• Maintain employee records and personal files
• Assist in attendance tracking and leave records
• Support onboarding and offboarding processes
• Manage office supplies, inventory and procurement
• Ensure office environment is organized and well-maintained

Job description

Responsible for handling full spectrum of administrative functions, supporting daily operations, coordinating with internal departments and external parties, and ensuring smooth office management.

Handle day-to-day administrative operations and office management.

Maintain proper filing system (hardcopy & softcopy)

Manage incoming calls, emails, and correspondence

Coordinate meetings, schedules, and appointments

Assist in travel arrangements and accommodation bookings

Liaise with internal teams including finance, project, and management

Liaise with government authorities (SSM, EPF, SOCSO, LHDN, Immigration)

Assist in license application and renewal (e.g., CIDB if applicable)

Ensure company compliance documents are properly maintained

Assist in work permit / Employment Pass application for foreign employees

Liaise with agents and authorities for visa matters

Maintain employee records and personal files

Assist in attendance tracking and leave records

Support onboarding and offboarding processes

Manage office supplies, inventory and procurement

Ensure office environment is organized and well-maintained