Senior Office Administration Executive

Woh Hup Group; Petaling Jaya; On-site; MYR 40,000 - 60,000; Full time

Job summary

Woh Hup Group in Singapore is seeking an Office Administration Executive to ensure smooth day-to-day administrative operations at the corporate office, coordinating vendor activities and supporting operational efficiency.

The role involves onboarding/offboarding support, inter-department coordination, meeting organization, and preparation of reports for management review, with a focus on confidentiality and strong communication.

Qualifications

• Diploma or degree with minimum 5 years relevant experience.
• Proficient in English and Bahasa Melayu.
• Strong organizational, multitasking, and detail oriented skills.
• Ability to handle confidential information with discretion.
• Excellent communication and interpersonal skills for vendor coordination.

Responsibilities

• Coordinate onboarding/offboarding with HR and maintain documentation.
• Manage daily office administration, vendor liaison and inter-department coordination.
• Organize meetings, events and office activities.
• Maintain filing systems for accuracy and compliance.
• Prepare administrative reports and documentation for management.
• Assist Admin Manager in monitoring processes and suggesting improvements.
• Ensure office and site administrative tasks are executed efficiently.
• Perform other duties as assigned by management.

Skills

Organizational skills

Multitasking

Vendor coordination

Documentation

Education

Diploma/Degree

5+ years relevant experience

Job description

Job Summary:

Office Administration Executive ensures smooth day to day administrative operations at the corporate office, managing office activities, vendor coordination, documentation, and records while supporting operational efficiency.

Key Responsibilities:

• Coordinate and support employee onboarding/offboarding, maintaining accurate documentation in collaboration with HR.
• Manage daily office administration, including vendor liaison and inter-department coordination.
• Organize meetings, events, and office activities to facilitate seamless operations.
• Maintain filing systems and records for accuracy, accessibility, and compliance.
• Prepare administrative reports, summaries, and documentation for management review.
• Assist Admin Manager in monitoring processes and suggesting operational improvements.
• Ensure overall office and site administrative tasks are executed efficiently.
• Perform other administrative duties as assigned by management.

Requirements:

• Diploma/Degree with minimum 5 years relevant experience.
• Proficient in English and Bahasa Melayu.
• Strong organizational, multitasking, and detail oriented skills.
• Ability to manage confidential information with discretion.
• Good communication and interpersonal skills for internal and vendor coordination.