Administrative Executive

Gamlite IT (M) Sdn Bhd; West Coast Division; On-site; MYR 39,000 - 61,000; Full time

Job summary

Gamlite IT (M) Sdn Bhd, based in Malaysia, seeks an experienced Administrative Executive to support daily operations and coordinate administrative tasks across departments. This full-time role will ensure smooth running of activities and compliance with licenses and regulatory requirements.

The successful candidate will manage office administration, asset records, supplier liaison, and tender document preparation, contributing to efficient operations and service delivery.

Qualifications

• Diploma/Degree in Business Studies / Administration / Secretarial or equivalent.
• At least 3 years of experience in an administrative or executive support role, preferably in the IT or professional services industry
• Familiar with renewing/applying/updating business licenses, permits, and registrations (such as MOF/Pukonsa/ISO certification/CIDB etc.)
• Excellent verbal and written communication skills in English and Bahasa Malaysia

Responsibilities

• Perform the full spectrum of coordination and administrative duties.
• Monitor and coordinate companies’ internal and external operational matters such as utility bills and licenses.
• Maintain fixed assets maintenance and prepare reports, memos, documents.
• Update and monitor company vehicles maintenance, mileage, road tax, and insurance.
• Arrange cargo shipments within Malaysia and overseas.
• Prepare and compile documents required for tenders and provide admin support to staff.

Skills

Organizational skills

Time management

Communication

Microsoft Office

Independent worker

Team collaboration

Education

Diploma/Degree in Business/Administration/Secretarial

Tools

Microsoft Office Suite

Job description

About the role
We are looking for an experienced Administrative Executive to join our dynamic team. As a full-time Administrative Executive, you will play a crucial role in supporting the overall operations of our company and ensuring the smooth running of our day-to-day activities.

What you'll be doing:-

To perform the full spectrum of coordination and administrative duties.

To monitor and coordinate companies’ internal and external operational matters such as utility bills and making sure trading licenses, PUKONSA, MOF, CIDB, etc. are always valid.

To keep track of company internal fixed assets maintenance and preparation of reports, memo, documents etc.

To update and monitor company’s vehicles maintenance, mileage and Touch n’ Go records, and ensuring road tax & insurance of vehicles remain valid.

To arrange cargo shipments within Malaysia and overseas.

To assist in preparing and compiling documents required for the purpose of tender.

To provide administrative support to management staffs and employees.

To manage office supplies inventory and place orders as necessary (stationery, pantry etc.).

To manage and upkeep office maintenance (cleaning etc.), and company assets (vehicles, equipment etc.).

To request for quotation from suppliers, issue PO to suppliers, issue DO & invoices to customers etc.

To prepare, update and follow up on all invoices for payment upon obtaining the approval from management.

To arrange for setting up of new company as per instructed by the company director.

To arrange with related company secretary for any changes in company secretarial matters.

To assist in liaising with stakeholder/ supplier/ clients/ government authorities/ company secretary for necessary documents and/or material whenever required.

Prepare, manage, and maintain property-related documents, agreements, tenancy contracts, and correspondence.

Coordinate with vendors, contractors, and service providers for property maintenance and repairs.

Monitor service agreements and ensure timely renewals (e.g., utilities, insurance, licenses).

Support in budget preparation and expense tracking.

What we're looking for

Diploma/Degree in Business Studies / Administration / Secretarial or equivalent.

At least 3 years of experience in an administrative or executive support role, preferably in the IT or professional services industry

Familiar with renewing/ applying/updating business licenses, permits, and registrations (such as MOF/Pukonsa/ISO certification/CIDB etc.)

Strong organizational and time management skills, with the ability to priorities tasks and work under pressure

Excellent verbal and written communication skills in both English and Bahasa Malaysia

Proficient in using Microsoft Office suite (Word, Excel, PowerPoint) and other office productivity tools

Ability to work independently and as part of a team

Proactive and detail-oriented, with a keen eye for accuracy

Excellent customer service orientation and a positive, can-do attitude

Gamlite IT is an Infrastructure Asset Management and Geospatial Solutions Provider based in Malaysia. We specialize in collecting and processing data on infrastructure assets such as roads, bridges, and traffic information, and developing data management as well as analytical software solutions to assist with decision-making throughout the whole asset lifecycle.

Established in the Year 2005 as a custom enterprise software developer, we have since evolved into a complete infrastructure asset management solutions provider. Our main services include capturing data using our state-of-the‑art data collection and survey equipment, applying appropriate data processing and sound analysis, and developing and integrating cost‑effective information management systems designed to help maximise the economic life and value of infrastructure assets, monitor asset performance, and optimise maintenance budgets to achieve lowest whole lifecycle costs. Our end‑to‑end solutions are data‑driven and are highly flexible to tailor to our clients’ needs.

We are a Corporate Member of the Institute of Asset Management (UK), and we have collaborated and continue to work closely, with specialist consultants such as ARRB Group (Australia) on infrastructure asset management practices, and Skyline Software Systems (USA) on 3D visualization of geospatial data.

With a dedicated team of passionate and skilled personnel, we bring our collective experience in software development, asset management and geospatial expertise to every engagement. We are committed to delivering greater value and strive to provide insightful, reliable decision‑making tools for our clients to meet their evolving needs and drive long‑term sustainable success.

Gamlite IT is an Infrastructure Asset Management and Geospatial Solutions Provider based in Malaysia. We specialize in collecting and processing data on infrastructure assets such as roads, bridges, and traffic information, and developing data management as well as analytical software solutions to assist with decision‑making throughout the whole asset lifecycle.

Established in the Year 2005 as a custom enterprise software developer, we have since evolved into a complete infrastructure asset management solutions provider. Our main services include capturing data using our state‑of‑the‑art data collection and survey equipment, applying appropriate data processing and sound analysis, and developing and integrating cost‑effective information management systems designed to help maximise the economic life and value of infrastructure assets, monitor asset performance, and optimise maintenance budgets to achieve lowest whole lifecycle costs. Our end‑to‑end solutions are data‑driven and are highly flexible to tailor to our clients’ needs.

We are a Corporate Member of the Institute of Asset Management (UK), and we have collaborated and continue to work closely, with specialist consultants such as ARRB Group (Australia) on infrastructure asset management practices, and Skyline Software Systems (USA) on 3D visualization of geospatial data.

With a dedicated team of passionate and skilled personnel, we bring our collective experience in software development, asset management and geospatial expertise to every engagement. We are committed to delivering greater value and strive to provide insightful, reliable decision‑making tools for our clients to meet their evolving needs and drive long‑term sustainable success.

What can I earn as an Administration Executive