Administrative Executive / Executive Support

Ultranet Technologies Sdn Bhd; Subang Jaya; On-site; MYR 40,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Performance-based incentive bonus

EPF, SOCSO, EIS contributions

Annual & Medical Leave

Medical, Dental, and Optical claims

Job summary

Ultranet Technologies Sdn Bhd is seeking an Administrative Executive to provide executive support and coordinate daily office operations. You will manage calendars, travel arrangements, and frontline correspondence, while ensuring smooth inter-department workflows.

The role emphasizes office administration, filing, and basic finance tasks, with a collaborative team environment and opportunities to contribute across departments.

Qualifications

• Candidate must be detail oriented with strong organizational skills.
• 1–2 years of experience in office administration, secretarial, or executive assistant roles; fresh graduates with strong organizational skills are welcome.
• Proficient in Microsoft Office (Word, Excel) and English language.

Responsibilities

• Coordinate calendars, book meeting rooms, and handle travel arrangements.
• Screen incoming calls, manage email inquiries, and handle business correspondence.
• Oversee office upkeep and monitor supplies (stationery, equipment, pantry items).
• Liaise between internal teams, clients, and vendors to ensure daily workflows and tasks are completed on time.
• Maintain organized filing systems, databases, and operational reports.
• Assist in processing expense claims and payment requests.

Skills

Detail-oriented

Multitasking

Accountability

English proficiency

Microsoft Office

Education

Diploma or Bachelor's Degree in Business Administration/Management/Finance

Tools

Microsoft Office (Word, Excel)

Job description

Administrative Executive / Executive Support

Executive & Schedule Support: Coordinate calendars, book meeting rooms, and handle travel arrangements.

Frontline & Correspondence: Screen incoming calls, manage email inquiries, and handle business communication.

Office & Inventory Management: Oversee office upkeep and monitor supplies (stationery, equipment, pantry items).

Cross-Department Coordination: Liaise between internal teams, clients, and vendors to ensure daily workflows and pending tasks are completed on time.

Documentation & Filing: Maintain organized digital and physical filing systems, databases, and operational reports.

Basic Finance Admin: Assist in processing expense claims and handling payment requests.

Ad-Hoc Duties: Support management with special assignments and operational tasks as needed.

Requirements

Candidate must possess at least a Diploma or Bachelor's Degree in Business Administration, Management, Finance, or equivalent.

At least 1–2 years of working experience in office administration, secretarial, or executive assistant roles (fresh graduates with strong organizational skills are welcome to apply).

Required language(s): English

Proficient in Microsoft Office (Word, Excel)

Detail-oriented, self-motivated, with good multitasking capabilities and high accountability.

Benefits & Remuneration

Competitive basic salary based on experience

Performance-based incentive bonus

EPF, SOCSO, and EIS statutory contributions

Annual Leave & Medical Leave

Medical Claim, Dental Claim, and Optical Claim

Supportive and collaborative working environment

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Administration Executive?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• Do you have experience using Filing Systems?
• How would you rate your Mandarin language skills?

Ultranet Technologies is an established and fast growing integrated online marketing company driven to change the way business is done online. We’re excited to be building a growing team of passionate digital marketers who share our values and ambition to be world-class in what we do, consistently offering SMEs the best digital marketing services around, reflected in the results we achieve. Currently we have operations in Malaysia, Singapore, Hong Kong and The Netherlands

Ultranet Technologies is an established and fast growing integrated online marketing company driven to change the way business is done online. We’re excited to be building a growing team of passionate digital marketers who share our values and ambition to be world-class in what we do, consistently offering SMEs the best digital marketing services around, reflected in the results we achieve. Currently we have operations in Malaysia, Singapore, Hong Kong and The Netherlands

What can I earn as an Administration Executive