Administrative Executive

AKT Components Sdn. Bhd.; Simpang Ampat; On-site; MYR 36,000 - 54,000; Full time

Job summary

AKT Components Sdn. Bhd. in Penang seeks an organized Office Administrator/Executive Assistant to support the Director’s day-to-day operations and ensure smooth business flow. You will manage schedules, coordinate meetings, handle communications, and assist HR and admin functions to keep the office efficient.

Responsibilities include travel planning, minute-taking, filing, and handling emails and calls with a proactive and professional approach to support leadership.

Responsibilities

• Manage the Director's daily administrative tasks, appointments, and schedules to support smooth business operations.
• Follow up on tasks and matters assigned by the Directors
• Support company leadership and supervise administrative department activities for staff members.
• Greeting office visitors and directing them to the appropriate parties.
• Handle basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry.
• Organize travel and itineraries.
• Organize and plan meetings.
• Take notes and write minutes during meetings.
• Conduct research requested by the reporting manager.
• Perform other HR & Administrative duties assigned by the HR Manager

Job description

• Manage the Director's daily administrative tasks, appointments, and schedules to support smooth business operations.
• Follow up on tasks and matters assigned by the Directors
• Supporting company leadership and supervising administrative department activities for staff members.
• Greeting office visitors and directing them to the appropriate parties.
• Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry.
• Organizing travel and itineraries.
• Organizing and planning meetings.
• Taking notes and writing minutes during meetings.
• Conducting or preparing any research that the reporting manager may require.
• Perform other HR & Administrative duties assigned by the HR Manager