Administrative & Corporate Support

Veritas Design Group; Kuala Lumpur; Presencial; MYR 36.000 - 60.000; Jornada completa

Descripción de la vacante

Veritas Design Group in Kuala Lumpur, Malaysia seeks an organized Administrative Assistant to support the department and management with day-to-day operations. You will prepare and maintain company records, coordinate meetings and travel, and handle inquiries in a professional manner.

You will assist in preparing reports and presentations, monitor office supplies, liaise with vendors and clients, and help coordinate company events. Confidentiality and compliance with policies are essential.

Responsabilidades

• Administrative support to department and management.
• Coordinate meetings, travel arrangements, and other administrative duties.
• Handle calls, emails and inquiries professionally.
• Assist in preparing reports and presentations.
• Maintain company records and ensure proper filing and record management.
• Coordinate procurement of office supplies within budget.
• Liaise with internal/external parties including vendors, clients, and government agencies.
• Support events, training programmes and corporate activities.
• Maintain confidentiality and ensure compliance with policies.

Descripción del empleo

• Provide administrative and operational support to the department and management.
• Prepare, organize, and maintain company records, documents, and correspondence.
• Coordinate meetings, appointments, travel arrangements, and other administrative activities.
• Handle incoming calls, emails, and enquiries in a professional and timely manner.
• Assist in preparing reports, presentations, and other business documents.
• Monitor office supplies and coordinate procurement of administrative resources.
• Liaise with internal departments, external vendors, clients, and government agencies as required.
• Ensure proper filing and record management in accordance with company policies.
• Support the coordination of company events, training programmes, and corporate activities.
• Maintain confidentiality of company information and documents.
• Ensure compliance with company policies, procedures, and quality management system.
• Perform any other duties assigned by the Management.

ACCOUNTABILITIES

• Coordinate administrative matters with internal and external parties.
• Prepare and maintain administrative records and documentation.
• Request office supplies and administrative resources within the approved budget or assigned authority.
• Recommend improvements to administrative processes and office operations.