Personal Assistant cum Operations

PD BEYOND FOOD SDN BHD; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

PD BEYOND FOOD SDN BHD in Kuala Lumpur seeks an organized administrator to support the Directors with daily operations and communications. You will liaise with various departments, coordinate tasks, manage schedules, prepare reports and meeting notes, and handle confidential information with discretion to ensure smooth business execution.

This role requires proactive follow-through, attention to deadlines, and the ability to multitask in a fast-paced environment.

Responsibilities

• Provide administrative support to Directors.
• Act as liaison between Directors and departments.
• Coordinate and follow up on tasks to ensure timely completion.
• Monitor deadlines and provide progress updates.
• Facilitate cross-department communication and workflow.
• Arrange meetings, appointments and logistics for Directors.
• Prepare reports, meeting notes and documents.
• Handle confidential information with discretion.
• Support special projects and ad hoc assignments.
• Remain responsive to Directors for work coordination.

Job description

Provide administrative and operational support to the Directors, primarily on work-related matters and business operations.

Act as the key liaison between the Directors and relevant departments, ensuring instructions, messages and decisions are properly communicated and relayed.

Coordinate and follow up with relevant departments on tasks assigned by the Directors to ensure timely completion.

Monitor ongoing tasks, pending matters and deadlines, and provide regular updates to the Directors on progress.

Facilitate communication and coordination between departments to ensure smooth workflow and proper execution of management instructions.

Assist in arranging work-related meetings, appointments, schedules and business arrangements for the Directors when required.

Prepare and organize reports, documents, meeting notes and other administrative materials as needed.

Handle confidential company information and management matters with professionalism and discretion.

Provide support in operational matters, special projects and ad-hoc assignments as directed by the Directors.

Remain contactable and responsive to the Directors for work-related matters when assistance or coordination is required from time to time.