Executive Administration

5G-Starlink Pte.; Malacca City; On-site; MYR 60,000 - 120,000; Full time

Benefits offered by this job

Attractive salary

Extensive benefits

Job summary

5G-Starlink Pte. in Malaysia seeks an experienced executive assistant to provide high-level secretarial and admin support to senior executives.

The role requires discretion, strong English communication, and a detailed understanding of operations and processes. The candidate will manage calendars, arrange travel, coordinate meetings and events, handle confidential information, and assist with budgets, records, and correspondence.

Qualifications

• At least 5 years' experience providing admin support to senior management
• Strong verbal and written English communication
• Experience in travel management and planning
• Experience organizing meetings and business events
• Proficient in Microsoft Office applications
• Demonstrates accountability and teamwork

Responsibilities

• Provide high-level secretarial and administrative support for one or more executives, requiring discretion and confidentiality.
• Manage the executive's appointments and schedules, arrange travel to optimise time, and process expense claims.
• Gather, compile, verify, and analyse information for documents such as memos, reports, speeches, and presentations.
• Facilitate smooth communications between the executive and internal/external parties.
• Assist in organising international meetings, business events and trainings.
• May access the executive's email to schedule appointments and handle routine inquiries.
• Handle confidential information and maintain security of records and files.
• Maintain office and accounting records; monitor and approve standard expenditures within budgets.
• Plan, organise and schedule own workload; prepare documents and distribution of minutes.

Skills

Executive support

Travel management

Calendar management

Budget tracking

MS Office

Verbal & written English

Stakeholder communication

Tools

Microsoft Office Suite

Job description

• Provide high-level secretarial and administrative support for one or more of the organisation's executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organisation's operations, procedures, and people.
• Manage the executive's appointments and schedules, make travel arrangements to make best use of their time, and process expense claims. Gather, compile, verify, and analyse information for the executive to use in documents such as memos, letters, reports, speeches, presentations, and news releases.
• Facilitate smooth communications via face-to-face meetings or teleconferencing between the executive and other executives, managers, and employees; and between the executive and external parties.
• Assist in organising international business/team meetings and marketing events / trainings.
• May have access to the executive's email accounts to schedule their appointments and answer or redirect routine enquiries from internal or external sources.
• Handle confidential information and maintain the security of the executive's records and files.
• Maintain the executive's office and accounting records; monitor, review, and approve standard expenditures to ensure that the activities of the office are conducted within established budgets.
• Perform other administrative tasks using independent judgement and discretion. Plan, organise, and schedule own workload so that these activities are completed accurately and on time.
• These activities may include preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
• The job function listed is not exhaustive and shall also include any responsibilities as assigned by the Supervisor from time to time.
• At least 5 years experience in providing administrative support to senior management executives.
• Strong verbal and written communication skills in English, and able to communicate well with all levels of stakeholders.
• Experience in travel management and planning, organizing meetings and business events.
• Proficient in the latest version of Microsoft Office applications.
• Responsible, accountable and able to multi-task.
• Be accountable
• Contribute to team success

What we offer

Become part of a corporate culture that actively promotes constructive exchanges between colleagues, customers and partners. Work with us to improve people's lives in the long term. We can offer you interesting, varied tasks and excellent opportunities for advancement, as well as an attractive salary with extensive benefits, all within a dynamic family-owned com