Administrative Executive

ASIA BLANC SDN BHD; Kuala Lumpur; On-site; MYR 28,000 - 45,000; Full time

Job summary

ASIA BLANC SDN BHD is seeking an Administrative Executive to provide day-to-day administrative and operational support to ensure smooth company operations. You'll coordinate documentation, maintain records, and assist multiple departments.

Your responsibilities include handling sales orders, invoices, and delivery documents; coordinating with sales, warehouse and logistics; and supporting the Accounts team with payment documents and stock records.

Qualifications

• SPM/Diploma/Degree in Business Administration, Accounting or related field requested.
• Minimum 1–2 years administrative experience.
• Good organizational and time-management skills.
• Proficient with Microsoft Office, especially Excel and Word.
• Able to work independently.
• Responsible, systematic, proactive and willing to learn.

Responsibilities

• Handle daily office administrative activities and ensure smooth office operations.
• Prepare, organize, and maintain company documents filing, records and correspondence.
• Coordinate office equipment maintenance and repairs.
• Assist management and other departments with administrative matters.
• Prepare and process sales orders, delivery orders, invoices and related documents.
• Coordinate with sales, customers, warehouse and logistics on orders and deliveries.
• Follow up on outstanding documents, orders and delivery arrangements.
• Assist Accounts with invoices, payments, expenses and claims.
• Ensure supporting documents are compiled for payment processing.
• Assist in maintaining stock and inventory records.
• Check stock documentation and report discrepancies to management.
• Assist with stock reconciliation and inventory documentation.

Skills

Good organizational skills

Time-management

Independent worker

Proactive

Education

SPM/Diploma/Degree in Business Administration or Accounting

Tools

Microsoft Excel

Microsoft Word

Job description

The Administrative Executive is responsible for providing day-to-day administrative and operational support to ensure the smooth and efficient running of the company. The position involves coordinating documentation, maintaining records, supporting internal departments, and handling general office administration.

Key responsibilities

• Handle daily office administrative activities and ensure smooth office operations
• Prepare, organize, and maintain company documents filing, records, and correspondence
• Coordinate office equipment, maintenance, and repair matters
• Assist management and other departments with administrative matters as required
• Prepare and process sales orders, delivery orders, invoices, and other relevant documents
• Coordinate with the sales team, customers, warehouse, and logistics providers on orders and deliveries
• Follow up on outstanding documents, orders, and delivery arrangements
• Assist the Accounts team with administrative matters relating to invoices, payment documents, expenses, and claims.
• Ensure supporting documents are properly compiled and submitted for payment processing.
• Assist in maintaining accurate stock and inventory records
• Check relevant stock documentation and ensure discrepancies are reported to management
• Assist with stock reconciliation and inventory documentation when required

About you

• SPM/Diploma/Degree in Business Administration, Accounting, or a related field
• Minimum 1–2 years of administrative experience
• Good organizational and time-management skills
• Knowledge in Microsoft Office, particularly Microsoft Excel and Word
• Able to work independently
• Responsible, systematic, proactive, and willing to learn