ADMINISTRATIVE EXECUTIVE

PETRA PERINTIS SDN BHD; Ipoh; On-site; MYR 36,000 - 48,000; Full time

Job summary

PETRA PERINTIS SDN BHD is seeking an Office Administrator to manage daily operations, organize and maintain company documents, and handle communications with clients and authorities. The role requires a degree in office administration or a related field, strong organizational skills, and proficiency in Microsoft Office.

You will contribute to accurate reporting and efficient office coordination in Ipoh. The successful candidate will work independently within a team, handle confidential

Qualifications

• Bachelor's degree in Office Administration, Business Administration, Management or equivalent qualification.
• Experience in document preparation, filing, data entry, and office coordination is an advantage.
• Good organisational, multitasking and time-management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications, particularly Word, Excel and PowerPoint.
• Strong attention to detail with good documentation and record-keeping skills.
• Able to work independently as well as collaboratively within a team.
• Responsible, proactive, disciplined and able to handle confidential information professionally.
• Good problem-solving and interpersonal skills.

Responsibilities

• Manage daily office operations and administrative activities.
• Prepare, organize, and maintain company documents, reports, and correspondence.
• Handle incoming and outgoing emails, letters, and other official communications.
• Maintain proper filing systems for physical and electronic documents.
• Assist in preparing company reports and documentation for management review.
• Communicate with clients, suppliers, business partners, and relevant authorities.
• Follow up on outstanding documents, requests, and administrative matters.
• Handle confidential company information with professionalism and discretion.
• Perform other duties and responsibilities as assigned by management.

Skills

Organisational skills

Multitasking

Time management

Communication skills

Attention to detail

Independent worker

Team collaboration

Problem solving

Interpersonal skills

Confidentiality

Education

Bachelor's degree in Office Administration or related

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Manage daily office operations and administrative activities, including preparation, organization, and maintenance of company documents, reports, and correspondence.

Key responsibilities

Prepare, organize, and maintain company documents, reports, and correspondence

Handle incoming and outgoing emails, letters, and other official communications

Maintain proper filing systems for physical and electronic documents

Assist in preparing company reports and documentation for management review

Communicate with clients, suppliers, business partners, and relevant authorities

Follow up on outstanding documents, requests, and administrative matters

Handle confidential company information with professionalism and discretion

Perform other duties and responsibilities as assigned by management

About you

Bachelor's Degree in Office Administration, Business Administration, Management or equivalent qualification

Experience in document preparation, filing, data entry, and office coordination is an advantage

Good organisational, multitasking and time-management skills

Excellent written and verbal communication skills

Proficient in Microsoft Office applications, particularly Microsoft Word, Excel and PowerPoint

Strong attention to detail with good documentation and record-keeping skills

Able to work independently as well as collaboratively within a team

Responsible, proactive, disciplined and able to handle confidential information professionally

Good problem-solving and interpersonal skills