Admin Assistant

ZAHHAZ DINAMIK SDN. BHD.; Bandar Baru Bangi; On-site; MYR 28,000 - 45,000; Full time

Job summary

Zahhaz Dinamik Sdn. Bhd. in Bandar Baru Bangi is seeking an Administration Officer to manage files, support management, and keep documentation accurate.

You will coordinate meetings, handle correspondence, and assist with data entry while maintaining confidentiality and a professional demeanour. The role requires excellent organisational and communication skills and a proactive team player attitude. Join a busy, client-focused environment where attention to detail and proactive problem solving

Qualifications

• Proven experience in an administrative or office support role.
• Excellent organisational and time management skills.
• Strong written and verbal communication across all levels.
• Proficiency in Microsoft Office Suite.
• Attention to detail and accuracy in documentation.
• Professional demeanour with a positive attitude.
• Ability to work independently and in a team.
• Discretion and reliability with confidential information.
• Customer service orientation and interpersonal skills.
• Familiarity with administrative best practices would be advantageous.

Responsibilities

• Managing and organising files, records, and documentation systems to ensure accurate information retrieval and compliance with company procedures.
• Providing comprehensive administrative support to management and team members, including scheduling meetings, coordinating diaries and managing correspondence.
• Preparing and processing routine administrative documents, reports and spreadsheets.
• Answering telephone enquiries and directing calls to the appropriate personnel in a professional manner.
• Maintaining office supplies inventory and placing orders as required to ensure smooth daily operations.
• Assisting with data entry and database management tasks to maintain accurate records.
• Coordinating office facilities and ensuring a productive working environment.
• Supporting the organisation of meetings, events and internal functions as needed.
• Handling confidential information with discretion and professionalism.
• Performing general administrative tasks and ad-hoc duties to support business operations.

Skills

Organisational skills

Time management

Communication skills

Discretion

Customer service

Team collaboration

Microsoft Office

Tools

Microsoft Office

Job description

Managing and organising files, records, and documentation systems to ensure accurate information retrieval and compliance with company procedures.

Providing comprehensive administrative support to management and team members, including scheduling meetings, coordinating diaries and managing correspondence.

Preparing and processing routine administrative documents, reports and spreadsheets.

Answering telephone enquiries and directing calls to the appropriate personnel in a professional manner.

Maintaining office supplies inventory and placing orders as required to ensure smooth daily operations.

Assisting with data entry and database management tasks to maintain accurate records.

Coordinating office facilities and ensuring a productive working environment.

Supporting the organisation of meetings, events and internal functions as needed.

Handling confidential information with discretion and professionalism.

Performing general administrative tasks and ad-hoc duties to support business operations.

What we're looking for

Proven experience in an administrative or office support role, ideally in a professional services or project-based environment.

Excellent organisational and time management skills with the ability to manage multiple tasks efficiently.

Strong written and verbal communication skills, with the ability to communicate professionally across all levels of the organisation.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other standard office software

Attention to detail and accuracy in all administrative tasks and documentation.

Professional demeanour with a positive attitude and willingness to support team members.

Ability to work independently and as part of a team in a fast-paced environment.

Discretion and reliability in handling confidential information.

Customer service orientation and strong interpersonal skills.

Familiarity with administrative best practices and office management principles would be advantageous.

What can I earn as an Administration Officer