Administrative Executive

Private Advertiser; Ipoh; On-site; MYR 28,000 - 45,000; Full time

Benefits offered by this job

Annual Leave & Medical Leave

Performance Bonus

Training and Career Development

Stable and Professional Working环境

Job summary

Private Advertiser in Ipoh is seeking an organized office administrator to manage daily operations, handle official documents, and coordinate with government agencies and banks. The role requires bilingual English and Mandarin speakers to serve Mandarin-speaking customers.

You will work with Microsoft Word, Excel, Outlook, and AutoCount, maintaining records and supporting management with ad-hoc tasks. The position offers a stable environment with development opportunities.

Qualifications

• SPM, Diploma, or higher qualification.
• Proficient in Microsoft Word, Excel, Outlook, and email correspondence.
• Good written and verbal communication skills in English and Mandarin for serving Mandarin-speaking customers.
• Responsible, organized, proactive, and detail-oriented.
• Able to work independently with minimal supervision.
• Strong problem-solving and task management skills.
• Experience in administration, documentation, government-related submissions, accounting support, or office management is an added advantage.

Responsibilities

• Handle daily administrative and office operations.
• Independently manage company emails, correspondence, and official documents.
• Liaise with government agencies, banks, insurance companies, and other authorities.
• Prepare, organize, and submit applications, reports, and documents.
• Maintain and manage company records, filing systems, and documentation.
• Assist Management in coordinating and following up on tasks and projects.
• Communicate with clients, suppliers, and company personnel.
• Data entry and records maintenance in systems like AutoCount and Excel.
• Draft letters and business communications when required.
• Support Management with ad-hoc assignments as directed.

Skills

Microsoft Office

Email management

English & Mandarin

Communication

Documentation

Problem solving

Independent work

Education

SPM

Diploma

Higher qualification

Tools

AutoCount

Microsoft Excel

Job description

Location: Greentown Business Centre, Ipoh

Job Responsibilities:

• Handle daily administrative and office operations.
• Independently manage company emails, correspondence, and official documents.
• Liaise and follow up with government agencies, banks, insurance companies, and other relevant authorities.
• Prepare, organize, and submit applications, reports, and supporting documents.
• Maintain and manage company records, filing systems, and documentation.
• Assist Management in coordinating, monitoring, and following up on assigned tasks and projects.
• Communicate and coordinate effectively with clients, suppliers, and company personnel.
• Perform data entry and maintain records in company systems (e.g. AutoCount, Microsoft Excel, etc.).
• Independently handleassigned duties, monitor progress, and ensure tasks are completed within deadlines.
• Draft letters, official correspondence, and business communications when required.
• Support Management with ad-hoc assignments and responsibilities as directed from time to time.

Requirements:

• SPM, Diploma, or higher qualification.
• Proficient in Microsoft Word, Excel, Outlook, and email correspondence.
• Good written and verbal communication skills in English and Mandarin-speaking candidates who will be serving Mandarin-speaking customers.
• Responsible, organized, proactive, and detail-oriented.
• Able to work independently with minimal supervision.
• Strong problem-solving and task management skills.
• Experience in administration, documentation, government-related submissions, accounting support, or office management will be an added advantage.

Benefits:

• Annual Leave & Medical Leave
• Performance Bonus (subject to company performance)
• Training and Career Development Opportunities
• Stable and Professional Working Environment

We welcome proactive job seekers who can handle tasks independently and have a long-term commitment to career development to join us!