Administrative Clerk: Records, Scheduling & Office Ops

QLOPAC SDN. BHD.; Semenyih; On-site; MYR 36,000 - 60,000; Full time

Job summary

QLOPAC SDN. BHD. is seeking a detail-oriented office administrator to compile and maintain company records, handle correspondence, and support bookkeeping tasks. The role requires strong Microsoft Office skills, good communication, and reliability in a busy office environment.

The candidate should be able to work independently, manage schedules, and assist with document preparation and meeting minutes. Mandarin-speaking applicants are preferred for serving Mandarin-speaking customers.

Qualifications

• Proficient in computers and Microsoft Office
• Strong communication skills with supervisors, peers and subordinates
• Excellent organizational skills and time management
• Ability to work independently and seek help when needed
• Mandarin-speaking candidates preferred for Mandarin-speaking customers
• Good command of written and spoken English

Responsibilities

• Compile, maintain and update company records
• Distribute reports and manage correspondence with external bodies
• Maintain records of office transactions and filings
• Operate office equipment (printers, copiers, multimedia devices)
• Handle incoming and outgoing correspondence
• Type, format, proofread and edit documents from notes or dictation
• Prepare meeting agendas and take minutes
• Manage calendars, schedules and appointments
• Process basic bookkeeping and banking transactions
• Prepare and mail bills, invoices, checks and contracts
• Order materials, supplies and services as needed
• Troubleshoot office equipment issues
• Respond to information requests by reviewing files and records
• Maintain filing, inventory, mailing and databases

Skills

Microsoft Office

Communication

Organization

Independent worker

English & Mandarin

Tools

Accounting software

Database software

Document management software

Job description

QLOPAC SDN. BHD. is seeking a detail-oriented office administrator to compile and maintain company records, handle correspondence, and support bookkeeping tasks. The role requires strong Microsoft Office skills, good communication, and reliability in a busy office environment.

The candidate should be able to work independently, manage schedules, and assist with document preparation and meeting minutes. Mandarin-speaking applicants are preferred for serving Mandarin-speaking customers.