Office Operations Specialist

TORQUP MALAYSIA SDN BHD; Penang; On-site; MYR 28,000 - 47,000; Full time

Job summary

TORQUP MALAYSIA SDN BHD is seeking a detail-oriented Admin Clerk to join our Penang Island office. This full-time role focuses on supporting office operations, managing records, and assisting several departments.

Based in Penang, you will handle filing, correspondence, scheduling, data entry, and general admin duties. The ideal candidate has strong organization, English communication, and proficiency with MS Office.

Qualifications

• Proven experience working as an Administrative Assistant or in a similar administrative role.
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively.
• Excellent written and verbal communication in English; Malay or Mandarin is an advantage.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Accuracy and attention to detail when handling documents and records.
• Ability to work independently and as part of a team in a fast-paced environment.
• Good interpersonal skills and a professional, courteous demeanour.

Responsibilities

• Manage and organise office files, documents, and records using appropriate filing systems and digital databases.
• Handle correspondence, including receiving, sorting, and distributing mail and emails to relevant departments.
• Schedule meetings, appointments, and travel arrangements for staff members.
• Process administrative requests such as leave applications, expense claims, and purchase orders.
• Maintain office supplies inventory and placing orders when stocks run low.
• Assist with data entry and maintaining accurate records in company systems.
• Support the preparation of reports, presentations, and other administrative documents.
• Greet and assist visitors to the office and answer general enquiries.
• Liaise with external organisations and service providers as required.
• Perform general administrative duties to support the efficiency of all departments.

Skills

Office administration

Time management

English communication

MS Office proficiency

Attention to detail

Team player

Confidentiality

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

TORQUP MALAYSIA SDN BHD is seeking a detail-oriented Admin Clerk to join our Penang Island office. This full-time role focuses on supporting office operations, managing records, and assisting several departments.

Based in Penang, you will handle filing, correspondence, scheduling, data entry, and general admin duties. The ideal candidate has strong organization, English communication, and proficiency with MS Office.