Office Operations & Admin Coordinator

PROPNEX REALTY SDN. BHD.; Kuala Lumpur; On-site; MYR 28,000 - 50,000; Full time

Benefits offered by this job

Competitive remuneration

Professional development

Team-oriented culture

Job summary

PROPNEX REALTY SDN. BHD. Cheras, Kuala Lumpur seeks an Administrative Assistant / Operations Officer to support office operations on a full-time basis. You will coordinate administrative tasks, manage meetings, travel, documentation and support senior management.

You will work in a dynamic real estate environment, collaborate with multiple departments and vendors, and contribute to maintaining organised records, timely reporting and excellent client service.

Qualifications

• Proven experience as an Administrative Assistant, Operations Officer or similar role, preferably in real estate/corporate settings.
• Excellent organisational and time management skills with ability to prioritise multiple tasks.
• Strong written and verbal communication in English and Malay; other languages a plus.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to work independently and as part of a team in a fast-paced environment.
• Attention to detail and high accuracy.
• Professional demeanour with excellent customer service.
• Flexible and adaptable to changing priorities and business needs.
• Familiarity with real estate industry practices preferred.
• Basic knowledge of accounting or financial administration advantageous.

Responsibilities

• Managing and scheduling meetings, appointments and conference room bookings for staff and clients.
• Handling incoming and outgoing correspondence, including emails and documents.
• Maintaining filing systems and databases for easy information retrieval.
• Coordinating travel arrangements, accommodation and logistics for staff and clients.
• Assisting with reports, presentations and meeting materials preparation.
• Managing office supplies and liaising with vendors for stock levels.
• Supporting recruitment activities, including interviews and onboarding documents.
• Providing general administrative support to multiple departments and management levels.
• Assisting with event coordination and office activities.
• Monitoring and managing office equipment maintenance and IT support requests.
• Performing data entry and maintaining accuracy in company databases.
• Supporting financial administration tasks, such as expense claims and invoicing coordination.

Skills

Administrative support

Organisation

Communication

Multilingual English/Malay

Teamwork

Detail orientation

Customer service

Adaptability

Tools

Microsoft Office

Job description

PROPNEX REALTY SDN. BHD. Cheras, Kuala Lumpur seeks an Administrative Assistant / Operations Officer to support office operations on a full-time basis. You will coordinate administrative tasks, manage meetings, travel, documentation and support senior management.

You will work in a dynamic real estate environment, collaborate with multiple departments and vendors, and contribute to maintaining organised records, timely reporting and excellent client service.