Administrative Assistant - Finance

Goodwill Square (Malaysia) Sdn. Bhd.; Klang City; On-site; MYR 33,000 - 61,000; Full time

Job summary

Goodwill Square (Malaysia) Sdn. Bhd. in Klang, Selangor is seeking an Administrative Assistant - Finance to support the finance team in day-to-day operations, handling administrative tasks, records, and communications.

The role is full-time, requires high school diploma or above, experience in admin/finance, strong MS Office skills (Excel and Word), and English & Bahasa Malaysia proficiency. You will contribute to data entry, filing, and confidential handling of financial information.

Qualifications

• A high school diploma, diploma, or equivalent qualification; additional qualifications in accounting, business administration, or related fields are advantageous
• Proven experience in an administrative or finance support role
• Strong proficiency with Microsoft Office applications, particularly Excel and Word
• Excellent organisational skills with the ability to manage multiple tasks and priorities efficiently
• Meticulous attention to detail and commitment to accuracy, particularly when handling financial data and records
• Strong written and verbal communication skills in English & Bahasa Malaysia
• Ability to work independently whilst also being a collaborative team player
• Familiarity with accounting software or financial management systems is desirable
• Discretion and professionalism in handling confidential financial information
• A proactive approach to learning and willingness to develop new skills within the finance function

Responsibilities

• Providing admin support to the finance team, including scheduling meetings, managing correspondence, and organising documentation
• Preparing and processing financial documents, invoices, expense reports, and other finance-related paperwork
• Maintaining accurate and organised financial records and filing systems, digital and physical
• Assisting with data entry tasks, ensuring accuracy and consistency in financial systems and databases
• Supporting the preparation of financial reports and presentations by gathering, organising, and formatting information
• Managing general office administration duties including answering phone calls, emails, and liaising with stakeholders
• Coordinating with other departments to ensure timely processing of finance-related requests and transactions
• Assisting with reconciliation of accounts and verification of financial information as required
• Maintaining confidentiality and data protection protocols when handling sensitive financial information
• Contributing to continuous improvement of administrative processes within the finance department

Skills

Strong organisational skills

Excellent communication

Independent worker

Team player

Discretion and professionalism

Attention to detail

Education

High school diploma

Diploma in accounting

Diploma in business administration

Tools

Microsoft Excel

Microsoft Word

Accounting software familiarity

Job description

About us

Goodwill Square (Malaysia) Sdn. Bhd. is a forward-thinking organisation committed to delivering exceptional service and fostering a workplace culture that values integrity, collaboration, and continuous improvement. We believe in investing in our people and creating an environment where every team member can thrive and contribute meaningfully to our shared success.

About the role

We are seeking an Administrative Assistant - Finance to join our Finance team at our Klang, Selangor location. This is a full-time position that plays a vital support role in ensuring the smooth day-to-day operations of our finance department. You will be responsible for providing comprehensive administrative support to the finance team, contributing to the efficient management of financial processes, records, and communications. This role is instrumental in supporting our finance operations and helping to maintain the high standards of accuracy and organisation that are critical to our business success.

Key responsibilities

• Providing administrative support to the finance team, including scheduling meetings, managing correspondence, and organising documentation
• Preparing and processing financial documents, invoices, expense reports, and other finance-related paperwork
• Maintaining accurate and organised financial records and filing systems, both digital and physical
• Assisting with data entry tasks, ensuring accuracy and consistency in financial systems and databases
• Supporting the preparation of financial reports and presentations by gathering, organising, and formatting relevant information
• Managing general office administration duties including answering phone calls, responding to emails, and liaising with internal and external stakeholders
• Coordinating with other departments to ensure timely processing of finance-related requests and transactions
• Assisting with reconciliation of accounts and verification of financial information as required
• Maintaining confidentiality and adhering to data protection protocols when handling sensitive financial information
• Contributing to continuous improvement of administrative processes and procedures within the finance department

What we're looking for

• A high school diploma, diploma, or equivalent qualification; additional qualifications in accounting, business administration, or related fields are advantageous
• Proven experience in an administrative or finance support role, ideally within a finance department or similar environment
• Strong proficiency with Microsoft Office applications, particularly Excel and Word, for document preparation and data management
• Excellent organisational skills with the ability to manage multiple tasks and priorities efficiently
• Meticulous attention to detail and commitment to accuracy, particularly when handling financial data and records
• Strong written and verbal communication skills in English & Bahasa Malaysia
• Ability to work independently whilst also being a collaborative team player who supports colleagues effectively
• Familiarity with accounting software or financial management systems is desirable
• Discretion and professionalism in handling confidential financial information
• A proactive approach to learning and willingness to develop new skills within the finance function

What we offer

At Goodwill Square (Malaysia) Sdn. Bhd., we are committed to creating a supportive and rewarding workplace for all our employees. We offer competitive remuneration and benefits packages designed to recognise and reward your contribution.